Executive Assistant To Vice President

Manaksia Coated Metals & Industries (MCMIL); Hyderabad; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Manaksia Coated Metals & Industries (MCMIL) is hiring an Executive Assistant to support the Vice President in Hyderabad. The role focuses on managing schedules, coordinating meetings with stakeholders, and ensuring smooth information flow.

You will prepare reports, dashboards, and MIS, track activities, and provide regular status updates on important matters. A Graduate with MS Office skills is required, with 5–10 years of relevant experience.

Qualifications

• 5-10 years of experience in executive support or similar role.
• Graduate degree with proficiency in MS Office.
• Strong confidentiality and professionalism required.
• Excellent organizational and communication skills.

Responsibilities

• Manage the Vice President's calendar, appointments, and meetings.
• Coordinate internal and external meetings and ensure timely communications.
• Prepare daily/weekly schedules and reminders for important meetings and follow-ups.
• Maintain records of important documents and commitments.
• Schedule meetings with stakeholders including customers, suppliers, consultants, bankers, and officials.
• Record minutes and circulate action points; provide status updates.
• Prepare management reports, presentations, dashboards, and MIS reports.
• Track key activities and highlight delays or issues requiring attention.
• Assist in reviewing departmental performance and business developments.

Skills

Calendar management

Meeting coordination

Communication

Confidentiality

Education

Graduate

Tools

MS Office

Job description

Job Description

Job Purpose

To provide high-level administrative, organizational, and coordination support to the Vice President, ensuring effective management of schedules, meetings, correspondence, information flow, follow-ups, and important business activities. The position requires a high degree of confidentiality, professionalism, attention to detail, and the ability to coordinate effectively with senior management and various departments.

• Manage and maintain the Vice President daily calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings and ensure timely communication to concerned persons.
• Prepare daily/weekly schedules and reminders for important meetings, commitments, and follow-ups.
• Maintain proper records of important documents, communications, and commitments.
• Schedule meetings with internal departments, customers, suppliers, consultants, bankers, government officials, and other stakeholders.
• Record minutes of meetings wherever required and circulate action points to concerned departments.
• Provide regular status updates to the Vice President on important pending matters.

Collect and compile information and reports from various departments as instructed by the Director.

• Prepare management reports, presentations, dashboards, and MIS reports.
• Track important business activities, targets, projects, and departmental commitments.
• Highlight delays, critical issues, and pending matters requiring management attention.
• Assist the Vice President in reviewing departmental performance and important business developments.

Desired Profile

Experience : 5-10 Years

Industry Type : Manufacturing/ Insurance/Retail/ Construction

Functional Area : Secretary

Education: Graduate / Computer Skills- MS Office

Compensation: Negotiable

Location : Hyderabad Telangana

Keywords :Secretary/ Executive Assistant