Executive Assistant

Mahavir Transmission; Dadri; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Mahavir Transmission is seeking an Executive Assistant to the Director to provide proactive and confidential executive support. You will manage schedules, meetings, correspondence, travel, and documentation while coordinating with internal departments, plant operations, customers, suppliers, and senior management.

The role requires 5–8 years of EA/PA experience, strong communication, coordination, and organizational skills, proficiency in MS Office, and a high level of confidentiality.

Qualifications

• Bachelor’s degree in Management, Business Administration, Commerce or relevant field.
• MBA / relevant certification preferred.
• 5–8 years of experience as Executive Assistant / Personal Assistant.
• Experience supporting Director / CEO / MD / Senior Management.
• Manufacturing industry experience preferred.
• Strong communication, coordination & organizational skills.
• Proficient in MS Office and calendar management.
• Excellent follow-up, multitasking & time-management skills.
• High confidentiality, professionalism & discretion.

Responsibilities

• Manage the Director's calendar, meetings, calls, and priorities to optimize time use.
• Coordinate meetings with senior management and stakeholders; prepare agendas and briefing materials.
• Act as a liaison between the Director and internal departments, plant operations, and external stakeholders.
• Coordinate plant visits, operational reviews, business meetings, and customer visits.
• Manage official emails, letters, and confidential communications for the Director.
• Plan and coordinate domestic and international travel arrangements.
• Maintain trackers for assignments, decisions, and deadlines; provide status updates to the Director.
• Maintain confidential business, financial, operational, and strategic documents and records.
• Coordinate with customers, suppliers, consultants, and government representatives on behalf of the Director.
• Anticipate Director’s requirements and handle urgent/ad-hoc assignments to aid decision-making.
• Uphold integrity, discretion, confidentiality, and professional conduct.
• Perform other executive and administrative duties as assigned by the Director.

Skills

Communication

Coordination

Organizational skills

Multitasking

Time management

Discretion

Professionalism

Education

Bachelor’s degree in Management/Business/Commerce

MBA or relevant certification

Tools

MS Office

Calendar management

Job description

Role & responsibilities

We are looking for an Executive Assistant to the Director to provide proactive and confidential executive support to the Director by effectively managing schedules, meetings, correspondence, travel, documentation, and follow-ups. The role will ensure smooth coordination between the Director, internal departments, plant operations, customers, suppliers, senior management, and other key stakeholders, while maintaining professionalism, discretion, and attention to detail.

Key Responsibilities

• Calendar & Time Management: Manage the Directors daily schedule, meetings, appointments, calls, priorities, and commitments while ensuring optimum utilization of time.
• Meeting Management: Coordinate meetings with senior management, department heads, Plant Heads, customers, suppliers, consultants, and other stakeholders; prepare agendas, presentations, briefing materials, and action points.
• Management Coordination: Act as a key coordination point between the Director and internal departments, plant operations, senior management, and external stakeholders to ensure smooth flow of information and timely execution.
• Plant & Business Coordination: Coordinate the Directors plant visits, operational reviews, business meetings, customer visits, and other official engagements, ensuring all required information and arrangements are in place.
• Correspondence & Communication: Manage official emails, letters, communications, and follow-ups on behalf of the Director while maintaining professionalism and confidentiality.
• Travel Management: Plan and coordinate domestic and international travel, including flights, accommodation, transportation, itineraries, meetings, and related arrangements.
• Follow-up & Action Tracking: Maintain trackers for key assignments, decisions, commitments, and deadlines; follow up with concerned departments and provide timely status updates to the Director.
• Confidential Documentation: Maintain and organize confidential business, financial, operational, customer, employee, and strategic documents and records.
• Stakeholder Coordination: Coordinate with customers, suppliers, consultants, business associates, government representatives, and other important stakeholders on behalf of the Director.
• Proactive Executive Support: Anticipate the Directors requirements, prepare necessary information and priorities in advance, handle urgent/ad-hoc assignments, and support effective decision-making.
• Professional & Confidential Conduct: Maintain the highest standards of integrity, discretion, confidentiality, professionalism, and business etiquette while representing and supporting the Director.
• Additional Responsibilities: Perform other executive, administrative, and coordination responsibilities as assigned by the Director from time to time.

Preferred candidate profile

• Bachelor’s degree in Management, Business Administration, Commerce or relevant field.
• MBA / relevant certification preferred.
• 5–8 years of experience as Executive Assistant / Personal Assistant.
• Experience supporting Director / CEO / MD / Senior Management.
• Manufacturing industry experience preferred.
• Strong communication, coordination & organizational skills.
• Proficient in MS Office and calendar management.
• Excellent follow-up, multitasking & time-management skills.
• High confidentiality, professionalism & discretion.