Executive Assistant to the Managing Director (EA to MD)

Greaves Electric Mobility Limited; Bengaluru; On-site; INR 1,400,000 - 2,100,000; Full time

Job summary

Greaves Electric Mobility Limited seeks an experienced Executive Assistant to the Managing Director. This role partners with the MD to drive strategic calendars, governance, and cross-functional alignment across the organization.

You will manage high-trust executive administration, prepare briefing packs, and ensure timely action on decisions, while safeguarding confidentiality and supporting senior leadership on critical business initiatives.

Qualifications

• 9+ years of experience directly supporting C-suite or MD-level executives.
• Strong governance tracking, meeting prep, and executive communications.
• High integrity, discretion, and ability to handle sensitive data.

Responsibilities

• Strategic calendar governance and executive office management.
• Lead meeting readiness, briefs, and decision notes for key engagements.
• Coordinate cross-functional initiatives and action closure.
• Maintain governance records, minutes, and decision logs.
• Liaise with senior stakeholders across functions and external partners.
• Plan domestic/international travel and manage related expenses.

Skills

Executive support

Stakeholder mgmt

Calendar management

Meeting coordination

Documentation

Confidentiality

PowerPoint

Excel

Power BI

ERP knowledge

Tools

MS Office 365

Power BI

ERP systems

Job description

At Greaves Electric Mobility, we are driving the evolution of sustainable mobility across India’s EV ecosystem. Operating in a dynamic, high-growth landscape across electric two-wheeler and three-wheeler segments, our executive office requires strong strategic alignment, disciplined execution, and seamless leadership coordination.

We are seeking an experienced, commercially sharp, and highly proactive Executive Assistant to the Managing Director (EA to MD) to serve as a strategic partner at the centre of executive operations.

Key Responsibilities:

The EA to MD is a high-trust, high-impact role responsible for enabling the Managing Director to focus on strategic priorities, business growth, operational effectiveness, and key stakeholder relationships.

You will act as the force multiplier for the MD’s office - anticipating needs, governing strategic calendars, driving cross-functional alignment, and ensuring executive decisions translate directly into timely action.

Key Responsibilities

Strategic Calendar & Executive Office Governance

• Calendar Governance: Own and optimize the MD’s strategic calendar, balancing business reviews, plant visits, investor discussions, and high-priority commitments.
• Meeting Readiness: Ensure complete pre-read materials, briefing packs, data context, and decision notes are delivered ahead of all critical engagements.
• Executive Administration: Manage high-level correspondence, streamline approval workflows, and maintain strict confidentiality over executive records.

Governance Tracking & Action Closure

• Leadership Reviews: Plan and manage leadership team meetings, board/committee preparations, and quarterly strategy reviews.
• Action Matrix & Ownership: Track post-meeting deliverables across functional heads, drive cross-functional accountability, and ensure timely closure of open items.
• Decision Records: Document clear meeting minutes, maintain centralized decision logs, and escalat'e?].
• Cross-Functional Tracking: Monitor key milestones, risks, and dependencies across high-impact business initiatives under executive oversight.
• Research & Briefings: Synthesize market trends, competitive intelligence, and operational data into concise executive summaries and presentation decks.
• Special Assignments: Lead time-sensitive, strategic assignments entrusted directly by the MD’s Office.

Senior Stakeholder Management

• Leadership Liaison: Act as the primary coordination bridge between the MD and functional heads (Sales, Engineering, Supply Chain, Operations, Finance, HR).
• Diplomacy & Representation: Represent the MD’s Office with tact, credibility, and discretion across internal teams, external partners, and board members.

Executive Logistics & Operations

• Travel Management: Plan seamless domestic and international itineraries, including ground logistics, buffer times, documentation, and expense compliance.

Professional Experience

• 9+ years of relevant experience, with substantial time spent directly supporting a Managing Director, CEO, Business Head, or C-suite executive.
• Proven track record in executive office management, governance tracking, business review coordination, and senior stakeholder management.
• Business & Financial Acumen: Ability to interpret operational dashboards, financial reports, and business metrics to identify priorities.
• Executive Communication: Exceptional verbal and written English drafting skills (PowerPoint presentations, executive memos, business letters).
• Productivity Tech Stack: Advanced proficiency in MS Office 365 (PowerPoint, Excel, Teams, Outlook). Knowledge of Power BI, ERP systems, or modern AI productivity tools is a strong plus.
• Uncompromising Integrity: High emotional intelligence, absolute discretion with sensitive strategic data, and composure under pressure.