Executive Assistant

Kofteci-Foodkrafts-Private-Limited; Bengaluru; Presencial; INR 600.000 - 840.000; Jornada completa

Descripción de la vacante

Kofteci-Foodkrafts-Private-Limited is seeking an Executive Assistant to support the Founders and Functional Heads in Bengaluru. The role emphasizes organized, proactive, and detail-oriented coordination to ensure smooth executive operations and effective time management.

Responsibilities include managing calendars, preparing agendas and reports, conducting research, and handling confidential communications.

Formación

• Bachelor's degree in Business Administration, Management, or related field.
• 2–4 years of relevant experience in executive support roles.
• Excellent verbal and written communication.
• Strong organizational, time-management, and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with MS Office and Google Workspace.

Responsabilidades

• Manage executive calendars, schedule meetings, coordinate appointments, and organize business travel.
• Prepare meeting agendas, presentations, reports, and briefing documents for leadership.
• Conduct research, gather relevant information, and provide insights to support management decisions.
• Track key action items, deadlines, and follow-ups to ensure timely completion of tasks.
• Coordinate with department heads and internal teams on behalf of the Founders and Functional Heads.
• Handle emails, official correspondence, and communication with internal and external stakeholders.
• Maintain strict confidentiality while handling sensitive business information and executive matters.
• Anticipate leadership requirements, identify potential issues, and take proactive steps to address them.
• Maintain organized records, documents, meeting minutes, and important business information.
• Support special projects, management reviews, and other strategic assignments as required.
• Ensure important tasks and commitments are completed without unnecessary delays.

Conocimientos

Communication

Organizational skills

Time management

Multitasking

Research skills

Confidentiality

MS Office

Google Workspace

Independent work

Proactive ownership

Educación

Bachelor's degree in Business Administration

Herramientas

MS Office

Google Workspace

Presentations

Reporting tools

Descripción del empleo

Experience: 2–4 years

Reporting To: Founders and Functional Heads

Job Summary

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to work closely with our Founders and Functional Heads. The role requires strong coordination, communication, problem-solving, and decision-support skills to ensure smooth executive operations and effective time management.

The ideal candidate should be capable of handling confidential information, managing multiple priorities, anticipating leadership needs, and ensuring timely follow-up on important tasks and decisions.

Key Responsibilities

• Manage executive calendars, schedule meetings, coordinate appointments, and organize business travel.
• Prepare meeting agendas, presentations, reports, and briefing documents for leadership.
• Conduct research, gather relevant information, and provide insights to support management decisions.
• Track key action items, deadlines, and follow-ups to ensure timely completion of tasks.
• Coordinate with department heads and internal teams on behalf of the Founders and Functional Heads.
• Handle emails, official correspondence, and communication with internal and external stakeholders.
• Maintain strict confidentiality while handling sensitive business information and executive matters.
• Anticipate leadership requirements, identify potential issues, and take proactive steps to address them.
• Maintain organized records, documents, meeting minutes, and important business information.
• Support special projects, management reviews, and other strategic assignments as required.
• Ensure important tasks and commitments are completed without unnecessary delays.

Requirements and Skills

• Bachelor's degree in Business Administration, Management, or a related field.
• 2–4 years of relevant experience as an Executive Assistant, Management Assistant, or in a similar executive support role.
• Excellent verbal and written communication skills.
• Strong organizational, time-management, and multitasking abilities.
• Good research, analytical, and problem-solving skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in MS Office, Google Workspace, presentations, and reporting tools.
• Ability to work independently, exercise sound judgment, and manage changing priorities.
• Strong follow-up skills with a proactive, ownership-driven approach.
• Ability to remain composed and effective in a fast-paced work environment.