Executive Assistant To the CEO - Hebbal-Male candidate preferred

Trashcon; Bengaluru; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Trashcon in Bengaluru (WFO, Monday–Saturday) seeks an executive assistant to serve as the CEO’s execution and coordination partner. You will manage calendars, travel, and communications, and drive follow-through across commercial, manufacturing, finance, HR and strategic initiatives.

Ideal candidates have 5–8 years supporting a CEO, strong Excel/PowerPoint skills, and a disciplined, confidential approach to complex projects within a fast-growing sustainability-focused manufacturing environment.

Qualifications

• 5–8 years of experience supporting a CEO or senior leader.
• Strong business communication and presentation skills.
• Advanced proficiency in Excel, PowerPoint and digital productivity tools.
• High ownership, discretion and attention to detail.
• Ability to drive cross-functional coordination in a fast-growing manufacturing and sustainability-led business.

Responsibilities

• Manage the CEO's calendar, meetings, travel, correspondence and daily priorities.
• Prepare agendas, presentations, reports, briefing notes and minutes for leadership, board and investor meetings.
• Maintain a CEO Action Tracker with owners, deadlines and status updates.
• Coordinate weekly and monthly operating reviews across functions.
• Consolidate MIS and dashboards covering key metrics and risks.
• Support investor communication, board documentation and confidential strategic projects.
• Coordinate customer meetings, plant visits and external engagements.
• Ensure meeting decisions are documented and closed, with confidential handling.

Skills

Business communication

Analytical skills

Presentation skills

Discretion

Cross-functional coordination

Education

Graduate or postgraduate

Tools

Excel

PowerPoint

Job description

Person is interested to do WFO from Monday to Saturday.

Role Purpose

To enable the CEO to operate effectively by managing priorities, driving follow-through and ensuring disciplined coordination across commercial, manufacturing, finance, HR and strategic initiatives.

Key Responsibilities

• Manage the CEOs calendar, meetings, travel, correspondence and daily priorities.
• Prepare agendas, presentations, reports, briefing notes and minutes for leadership, board and investor meetings.
• Maintain a CEO Action Tracker with clear owners, deadlines and status updates.
• Follow up with functional heads to ensure decisions and commitments are executed on time.
• Coordinate the company’s weekly and monthly operating reviews across sales, production, quality, supply chain, finance and HR.
• Consolidate MIS and dashboards covering sales, pipeline, production, rejection, inventory, dispatch, collections, costs and key risks.
• Support investor communication, board documentation and confidential strategic projects.
• Coordinate customer meetings, plant visits, partnership discussions and important external engagements.
• Review incoming matters, identify priorities and elevate critical issues promptly.
• Ensure meeting decisions are documented, communicated and taken to closure.
• Maintain structured records of contracts, approvals, policies and important CEO communications.
• Work closely with the founders, leadership team and functional heads while maintaining strict confidentiality.
• Support special initiatives such as capacity expansion, new-market entry, sustainability certifications and strategic partnerships.
• Anticipate bottlenecks and proactively remind stakeholders before deadlines are missed.

Key Performance Indicators

• Timely closure of CEO action items
• Accuracy and punctuality of MIS and meeting documents
• Effectiveness of meeting preparation and follow-through
• Calendar and travel-management efficiency
• Quality of coordination across functions
• Responsiveness to customers, investors and key stakeholders
• Confidentiality, professionalism and reliability

Ideal Profile

• Graduate or postgraduate with 5–8 years of experience supporting a CEO, promoter or senior business leader
• Strong business communication, analytical and presentation skills
• Advanced proficiency in Excel, PowerPoint and digital productivity tools
• High ownership, discretion and attention to detail
• Ability to work across functions and respectfully drive senior colleagues toward closure
• Comfortable operating in a fast-growing manufacturing and sustainability-led business

This position should function as the CEO’s execution and coordination partner—not merely as an administrative support role.