Executive Assistant To Director

Fluxx Events Pvt. Ltd.; Sector 10; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Fluxx Events Pvt. Ltd. in Noida is seeking an Executive Assistant to the CEO who keeps the CEO's day running smoothly and proactively. You will manage the CEO's calendar, travel, and priorities, and draft communications in the CEO's voice.

This role requires exceptional written and verbal communication, strong judgment, and the ability to handle confidential information with discretion. You will coordinate across teams and support ad hoc initiatives end-to-end.

Qualifications

• 3+ years supporting a C-suite executive in a fast-moving environment.
• Exceptional written and verbal communication, with professional poise.
• Ability to handle sensitive information with discretion and strong judgment.
• Proficiency with productivity tools (Google Workspace/Microsoft 365, Slack, travel/expense systems).

Responsibilities

• Manage or calendar, travel, and priorities to keep the CEO's day running smoothly.
• Draft, filter, and prioritize emails on the CEO's behalf in the CEO's voice.
• Assemble briefing notes, background on people and companies, talking points, and follow-up lists for meetings.
• Track commitments made in meetings and ensure follow-through.
• Handle confidential matters including board materials, personnel issues, and deals with absolute discretion.
• Take on ad hoc work from the CEO and coordinate across teams end-to-end.

Skills

Comms skills

Judgment & prioritization

Productivity tools

Discretion

Travel

Job description

Executive Assistant to the CEO

Reports to: CEO. Location: Noida. Employment type: Full-time

About the role

This is a high-visibility, high-trust role for someone who keeps the CEOs world running so seamlessly that they rarely have to ask for a thing. Youll stay two steps ahead on everything happening in the company, read people instantly, and have the guts to speak up and give honest feedback even when it's uncomfortable.

What you'll do

• Manage the CEO's calendar, travel, and priorities so that the day runs itself. Spot conflicts, gaps, and risks before they become problems, and fix them without being asked.
• Draft, filter, and prioritize email and correspondence on the CEO's behalf. Respond in the CEO's voice when appropriate.
• Assemble briefing notes, background on people and companies, talking points, and follow-up lists for every meeting.
• Track commitments made in and out of meetings and make sure they actually happen.
• Manage confidential matters including board materials, personnel issues, and deals, with absolute discretion.
• Take on ad hoc work from the CEO, from planning to research to coordinating across teams, and run it end to end.

Who you are

• Perceptive: You easily pick up on nuances, tone, and underlying details in any conversation.
• Proactive: You focus on future requirements, planning weeks ahead rather than just managing today.
• Direct & Confident: You share clear opinions, communicate openly, and respectfully push back when necessary.
• Composed Under Pressure: You handle sudden schedule changes, fast-moving situations, and complex dynamics with calm efficiency.
• Trustworthy: You keep sensitive information strictly confidential at all times.
• Relatable & Approachable: You build genuine rapport across all levels of the organization.
• Detail-Oriented: You take pride in thoroughness so that no detail is overlooked.
• Resourceful: You find practical ways to solve unexpected problems.
• Open to domestic and international travel.

What you'll bring

• [3+] years supporting a C-suite executive, ideally a CEO or founder, in a fast-moving environment
• Exceptional written and verbal communication skills
• Advanced judgment in prioritizing competing demands and handling sensitive information
• Strong command of productivity tools (e.g. Google Workspace or Microsoft 365, Slack, travel and expense systems)
• Flexibility to work outside standard hours when the CEO's schedule requires it