Executive Assistant to President - City Administration

Giftgujarat; Gandhinagar; On-site; INR 501,084 - 1,589,184; Full time

Job summary

A municipal organization in Gandhinagar is seeking an Executive Assistant to support the President - City Administration. The ideal candidate will have over 6 years of experience in executive support roles and must possess strong coordination and reporting skills. Responsibilities include managing the president's calendar, coordinating with various municipal departments, and preparing operational reports. Candidates should have a graduate or postgraduate degree in Public Administration or Management with a minimum of 60% marks.

Qualifications

• Minimum 60% in graduation and higher studies required.
• 6+ years’ experience in executive support roles is essential.

Responsibilities

• Manage calendar, review meetings, and operational briefings.
• Coordinate with departments for utilities and civic services.
• Prepare dashboards for review meetings and inspections.

Skills

Strong coordination and follow-up skills

Structured reporting and documentation ability

Understanding of governance frameworks

Ability to handle public-facing matters with maturity

Education

Graduate/Postgraduate in Public Administration, Management, or related field

Job description

Executive Assistant to President - City Administration

City Administration | Contractual -Full-Time | On-Site

The Executive Assistant (EA) will support the President -City Administration in overseeing urban operations, municipal services, regulatory coordination, and citizen service management. The role requires strong coordination abilities, operational tracking skills, and governance orientation.

Minimum years of experience

• 6-9 Years

Contractual Period

• 3 Years

No. of Post

• 1

Pay Band

• Commensurate with qualifications and experience (in the pay-scale of Rs.44,900-142,400 as per 7th CPC)

Qualifications

• Graduate/Postgraduate in Public Administration, Management, or related field. Minimum 60% in graduation and higher studies.

Experience

• 6+ years’ experience in executive support roles.

Skills

• Strong coordination and follow-up skills.
• Structured reporting and documentation ability.
• Understanding of governance frameworks.
• Ability to handle public-facing matters with maturity.

Role Descriptions

Executive & Administrative Support

• Manage calendar, review meetings, and operational briefings.
• Prepare agendas, minutes, and follow-up trackers.
• Draft official communications to service providers and authorities.

Operational Coordination

• Coordinate with departments responsible for utilities, waste management, water supply, security, transport, and civic services.
• Track Service Level Agreements (SLAs) and operational KPIs.
• Monitor grievance redressal mechanisms and citizen feedback systems.
• Follow up on compliance matters and statutory requirements.

Reporting & MIS

• Consolidate daily/weekly/monthly operational reports.
• Track performance metrics of city services.
• Prepare dashboards for review meetings and inspections.

Regulatory & Stakeholder Liaison

• Coordinate with municipal bodies, government authorities, and regulatory agencies.
• Assist during inspections, audits, and official visits.