Executive Assistant to President - Infrastructure

Giftgujarat; Gandhinagar; On-site; INR 44,900 - 142,400; Full time

Job summary

A leading infrastructure management firm is seeking an Executive Assistant to support the President - Infrastructure. Responsibilities include managing project documentation, tracking timelines, and coordinating multidisciplinary teams. Candidates should have over 6 years of experience in executive support in related sectors and a Bachelor's in Engineering, along with strong analytical and coordination skills. The position is contractual for 3 years and requires on-site presence, located in Gandhinagar, India.

Qualifications

• Minimum 6-9 years of experience in executive support within infrastructure, construction, or engineering.
• Minimum 60% in graduation and higher studies.

Responsibilities

• Manage calendar, site visits, project review meetings, and contractor discussions.
• Prepare project status notes, review presentations, and technical summaries.
• Track project timelines, milestones, and deliverables.

Skills

Project tracking

Analytical skills

Detail-oriented

Coordination skills

Education

Bachelor's of Engineering

MBA (preferred)

Job description

Executive Assistant to President - Infrastructure

Engineering & Construction | Contractual -Full-Time | On-Site

The Executive Assistant (EA) will provide comprehensive support to the President - Infrastructure in managing large-scale infrastructure projects, contractor coordination, tender processes, and project monitoring. The role requires exposure to project documentation, milestone tracking, and technical coordination.

Minimum Years of Experience

6-9 Years

Contractual Period

3 Years

No. of Post

1

Pay Band

• Commensurate with qualifications and experience. (in the pay-scale of Rs.44,900-142,400 as per 7th CPC)

Qualifications

• Bachelors of Engineering and MBA (preferred). Minimum 60% in graduation and higher studies.

Experience

• 6+ years’ experience in executive support roles in infrastructure, construction, or engineering sector

Skills

• Strong project tracking and documentation skills.
• Analytical and detail-oriented approach.
• Ability to manage technical documentation with accuracy.
• Strong coordination skills across multidisciplinary teams.

Role Descriptions

Executive & Project Support

• Manage calendar, site visits, project review meetings, and contractor discussions.
• Prepare project status notes, review presentations, and technical summaries.
• Maintain documentation of approvals, contracts, and project files.

Project Monitoring & Coordination

• Track project timelines, milestones, and deliverables.
• Coordinate with engineering teams, consultants, contractors, and procurement.
• Monitor DPRs, tender documents, work orders, and progress reports.
• Ensure follow-up on approvals and inter-department dependencies.

MIS & Documentation

• Consolidate monthly infrastructure progress reports.
• Maintain updated database of ongoing and upcoming projects.
• Track budget utilization and variance reports in coordination with Finance.

Compliance & Audit Support

• Assist in preparation for technical audits and inspections.
• Ensure documentation compliance as per internal and statutory requirements.