Executive Assistant / Chief Secretary To Managing Director (MD) or Pro

Perfect Placers; Delhi; On-site; INR 800,000 - 1,500,000; Full time

Job summary

Perfect Placers seeks an Executive Assistant / Chief Secretary to the Managing Director for a leading corporate group. You will act as the MD's trusted right hand, handling high-volume communications, strategic follow-ups and confidential matters.

Responsibilities include calendar & itinerary management, gatekeeping, meeting coordination, and drafting executive memos. You will also manage data & reporting, liaison with stakeholders, and lifestyle concierge tasks for private affairs.

Qualifications

• Graduate with 3 to 5+ years of secretarial or executive assistant experience supporting a Promoter, Chairman, MD, CEO, or senior business leader.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and digital collaboration tools.
• Strong calendar, travel, coordination, and administrative management skills.
• Impartial integrity and absolute confidentiality when handling sensitive data.
• Exceptional written and verbal communication skills and a proactive, problem-solving mindset.

Responsibilities

• Act as trusted right hand to the MD/Promoter, handling high-volume communications and confidential matters.
• Calendar and itinerary management, coordinating domestic and international travel.
• Screening high-priority emails and calls; drafting official memos and executive summaries.
• Attend strategy and board meetings; record MoMs and track internal action items.
• Prepare MIS-like reports and executive PowerPoint presentations for the MD.
• Liaise between MD's office, department heads, clients, and authorities.
• Manage lifestyle concierge duties: private travel, property, events, and expenses.

Skills

Calendar management

Travel coordination

Executive support

MS Office

Communication

Discretion & confidentiality

Vendors & lifestyle coordination

Education

Graduate degree

Tools

Microsoft Office

Collaboration tools

Job description

Role & responsibilities

Our clients are leading MNC & Industrial Conglomerates (AUTOMOBILES, FMCG, CONSUMER DURABLES, MANAUFACTURING, RETAIL, EPC, INFRASTRUCTURE (POWER, ENERGY, OIL & GAS, PORTS), INFORMATION TECHNOLOGY, BPO, PHARMA & TELECOM with a Turnover of US $ 1 Bn to US $ 100 Bn with exponential growth potential. Our client’s reach span across several countries across the globe.

Executive Assistant / Chief Secretary to Managing Director (MD) or Promoter

• Act as the trusted right hand to the MD/Promoter, maximizing their efficiency by handling high-volume communications, strategic follow-ups, and confidential matters.

Key Responsibilities:

F Calendar & Itinerary Management: Control complex domestic and international travel logistics, maintain dynamic daily schedules, and coordinate private or family appointments alongside business engagements.

F Gatekeeping & Communication: Screen high-priority emails, phone calls, and visitor requests; draft official memos, correspondence, and executive summaries on behalf of the MD.

F Meeting Coordination: Attend critical strategy and board meetings, record detailed Minutes of Meetings (MoM), and track an internal Action Tracker to ensure complete task closure.

F Data & Reporting: Compile Management Information System (MIS) reports, prepare performance dashboards, and format executive PowerPoint presentations.

F Stakeholder Liaison: Serve as the primary conduit between the MD’s office, department heads, external clients, government authorities, and board members.

F Discretion: Maintain absolute confidentiality regarding corporate strategies, financial records, and private matters.

Lifestyle & Personal Concierge Management

• Family Liaison: Manage personal and family schedules, coordinating private appointments, medical check-ups, and social calendars.
• Asset & Property Management: Oversee the maintenance, staffing, and utilities of private residences, luxury vehicles, or vacation properties.
• Private Travel & Hospitality: Book exclusive leisure travel, luxury holiday villas, private yachts/jets, and secure reservations at high-end establishments.
• Event Planning: Organize private social gatherings, family functions, dinners, and high-profile networking events.
• Vendor & Errands Coordination: Manage relationships with premium vendors, personal chefs, drivers, contractors, and luxury retail brands.
• Expense Management: Oversee private bills, track personal expenditures, manage credit card reconciliations, and handle sensitive financial tasks.

Preferred candidate profile

1. Graduate with 3 to 5+ years of secretarial or executive assistant experience supporting a Promoter, Chairman, MD, CEO, or senior business leader.

2. Age not more than 30.

3. Smart, polished, mature, and professional in approach.

4. Strong calendar, travel, coordination, and administrative management skills.

5. Highly organized with excellent attention to detail and follow-through.

6. Impartial integrity and absolute confidentiality when handling sensitive data.

7. Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and digital collaboration tools.

8. Exceptional written and verbal communication, absolute discretion, high emotional intelligence, and a proactive, problem-solving mindset.

Remuneration:

An outstanding remuneration package that rewards professionalism and diligence will be on offer for the successful applicant as well as a well-defined career path. An excellent package will be on offer for the right candidate, including an above-mentioned industry base salary for the right person as well as the most complete employee benefit scheme. Don't miss out on this opportunity to join the market leader.