Executive Assistant to MD

Universal Flexibles Pvt Ltd; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Universal Flexibles Pvt Ltd in Bengaluru seeks an experienced Executive Assistant to MD to manage calendars, travel and executive communications. You will prepare briefing materials, coordinate cross‑functional initiatives, and ensure compliance in expenses and documentation.

The role requires discretion, strong written communication, and the ability to handle high-stakes meetings with stakeholders both locally and internationally. On-site position in Whitefield.

Qualifications

• Must have strong written and verbal communication.
• Proven experience in calendar management and travel scheduling.
• Experience with board meeting prep and minute-taking.
• Ability to handle confidential information with discretion and integrity.

Responsibilities

• Manage the MD's calendar, meetings, travel, and itineraries (domestic & international).
• Prepare briefing materials, agendas, and board reports for leadership meetings.
• Act as primary point of contact for internal and external stakeholders.
• Oversee expense reporting, invoices, and documentation for executive spend.

Skills

MS Office

Google Workspace

Calendar mgmt

Travel booking

Executive communication

Discretion

Board prep

Education

Any Graduate

Tools

SAP Concur

Expensify

Clockwise

Calendar apps

Job description

About The Opportunity

A fast-growing leader in the flexible packaging industry, we engineer innovative, sustainable packaging solutions for FMCG, pharma, and consumer goods brands across India and export markets. Our executive leadership drives rapid scale through strategic partnerships, operational excellence, and digital transformation - all supported by a tight-knit, high-performance team that values precision, discretion, and proactive ownership.

Role & Responsibilities

• Manage the MD's calendar, prioritize meetings, and coordinate travel, accommodations, and itineraries across domestic and international locations.
• Prepare briefing materials, agendas, presentation slides, and board reports ahead of key leadership and investor meetings.
• Act as the primary point of contact for internal stakeholders and external partners - filtering communications, drafting correspondence, and escalating critical items.
• Oversee expense reporting, invoice processing, and documentation for executive-level spend with strict adherence to compliance and audit trail.
• Coordinate cross-departmental initiatives - scheduling syncs, tracking deliverables, and ensuring follow-through on executive action items.
• Handle confidential information with integrity; manage sensitive documents, NDAs, and executive communications with discretion.

Details about the company available at: www.myuniflex.com

Skills & Qualifications

• Must-Have
• MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Google Workspace (Docs, Sheets, Calendar, Meet)
• Calendar & time-blocking tools (e.g., Clockwise, Calendar)
• Travel & expense management platforms (SAP Concur, Expensify)
• Board meeting prep & minute-taking experience
• Strong written communication (business correspondence, executive summaries)
• Discretion with confidential materials & high-stakes communication
• Preferred
• Any Graduate
• Good Communication skill both written and verbal

Location : Whitefield

Skills: communication,microsoft outlook,travel ticketing