Executive Assistant to Managing Director - (4.2 LPA)

Terasol Technologies Pvt. Ltd.; Mumbai; On-site; INR 350,000 - 520,000; Full time

Job summary

Terasol Technologies Pvt. Ltd. in Mumbai is seeking an Executive Assistant to support the Managing Director with high-level administrative and business coordination.

The role focuses on managing schedules, meetings, travel, documentation, and handling confidential information. Key responsibilities include calendar management, meeting coordination, preparing agendas and reports, and handling communications on the MD's behalf.

Responsibilities

• Manage the MD's calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Prepare meeting agendas, presentations, reports, MIS, minutes, and other business documents.
• Handle emails, correspondence, calls, and communications on behalf of the MD.
• Coordinate domestic and international travel arrangements, accommodation, itineraries, and logistics.
• Act as a key point of contact between the MD and internal teams, clients, vendors, and other stakeholders.
• Follow up with departments on tasks, decisions, and action items assigned by the MD.
• Maintain confidential records, documents, and business information.
• Assist the MD in preparing presentations and reviewing business data and reports.
• Organize business meetings, conferences, events, and client interactions.
• Maintain a systematic record of important documents, contacts, and commitments.
• Support the MD in day-to-day administrative and business coordination.
• Handle sensitive and confidential matters with discretion and professionalism.

Job description

Job Purpose

To provide high-level administrative, organizational, and business support to the Managing Director, ensuring effective management of schedules, meetings, communication, travel, documentation, and confidential information.

Key Responsibilities

Manage the MD's calendar, appointments, meetings, and daily schedule.

Coordinate internal and external meetings and ensure timely follow-ups.

Prepare meeting agendas, presentations, reports, MIS, minutes, and other business documents.

Handle emails, correspondence, calls, and communications on behalf of the MD.

Coordinate domestic and international travel arrangements, accommodation, itineraries, and logistics.

Act as a key point of contact between the MD and internal teams, clients, vendors, and other stakeholders.

Follow up with departments on tasks, decisions, and action items assigned by the MD.

Maintain confidential records, documents, and business information.

Assist the MD in preparing presentations and reviewing business data and reports.

Organize business meetings, conferences, events, and client interactions.

Maintain a systematic record of important documents, contacts, and commitments.

Support the MD in day-to-day administrative and business coordination.

Handle sensitive and confidential matters with discretion and professionalism.