Executive Assistant to Managing Director

Itvedant Education; Thane; On-site; INR 446,000 - 781,000; Full time

Benefits offered by this job

Recognition programs

Medical insurance for family

Domestic & international trips

Job summary

Itvedant Education is seeking an Executive Assistant to support the Managing Director with high-level administrative tasks. You will manage calendars, schedule meetings, handle correspondence, prepare reports, and coordinate domestic and international travel, while ensuring confidentiality and efficient operations.

The role requires strong organizational, time management, and communication skills to support executive decision-making and drive workflow improvements.

Qualifications

• Prior experience as an Executive Assistant or similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management and communication tools is a plus.
• Strong time management and ability to meet deadlines.
• Experience managing projects and tasks within budget.

Responsibilities

• Coordinate and manage the executive's schedule, including arranging meetings, appointments, and travel plans.
• Handle incoming and outgoing communications, emails, and phone calls for the executive.
• Draft, review, and edit documents, presentations, and reports.
• Maintain an organized and efficient office environment.
• Prepare agendas, documents, and presentations for meetings.
• Attend meetings, take minutes, and follow up on action items.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Monitor and reconcile expenses.
• Prepare expense reports and ensure adherence to budget guidelines.
• Assist in the planning, execution, and tracking of various projects.
• Collaborate with cross-functional teams.
• Act as a point of contact between the executive and internal/external stakeholders.
• Build and maintain relationships with clients, partners, and team members.
• Prioritize tasks and deadlines, ensuring urgent matters are addressed promptly.
• Conduct research, gather data, and compile information for decision-making and strategic initiatives.
• Handle sensitive information with discretion and confidentiality.

Skills

Calendar management

Travel coordination

Communication

Stakeholder liaison

Minutes & reports

Discretion & confidentiality

Tools

Microsoft Office

Project management tools

Job description

Executive Assistant to Managing Director

Itvedant was started with the aim of bridging the gap between education and skills needed for the job with an intense passion for teaching.We are looking for dynamic and passionate people from the software industry to be a part of our family who can lead the team of students towardsa bright future.

Job Summary:

An Executive Assistant provides high-level administrative support to senior executives, helping to streamline their daily tasks and improve overall efficiency. This role involves managing calendars, scheduling meetings, handling correspondence, preparing reports, and coordinating travel arrangements. The Executive Assistant acts as a liaison between the executive and internal/external stakeholders, ensuring smooth communication and operations. Strong organizational, time management, and communication skills are essential for effectively managing multiple tasks and supporting executive decision-making processes.

• Coordinate and manage the executive's schedule, including arranging meetings, appointments, and travel plans.
• Handle incoming and outgoing communications, emails, and phone calls on behalf of the executive.
• Draft, review, and edit documents, presentations, and reports.
• Maintain an organized and efficient office environment.
• Manage files, records, and confidential information. Prepare agendas, documents, and presentations for meetings.
• Attend meetings, take minutes, and follow up on action items.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Monitor, track, and reconcile expenses.
• Prepare expense reports and ensure adherence to budget guidelines.
• Assist in the planning, execution, and tracking of various projects.
• Collaborate with cross-functional teams.
• Act as a point of contact between the executive and internal/external stakeholders.
• Build and maintain relationships with clients, partners, and team members.
• Prioritize tasks and deadlines, ensuring that urgent matters are addressed promptly.
• Conduct research, gather data, and compile information to support decision-making and strategic initiatives.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Identify challenges and proactively find solutions to streamline processes and improve workflow.

Job Qualification & Skill Sets:

• Prior experience as an Executive Assistant or in a similar administrative support role is often required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software tools.
• Experience with project management and communication tools is a plus.
• Expertise in managing time effectively, ensuring that deadlines are met, and tasks are completed efficiently.
• Experience managing projects and tasks, ensuring they are completed on time and within budget.
• Monthly, Quarterly & Yearly Recognition Programs
• Medical Insurance Coverage for Family
• Opportunity to Win Indian & International Trips