Executive Assistant to the Director

FBSPL; Udaipur District; On-site; INR 1,200,000 - 2,200,000; Full time

Benefits offered by this job

L&D program

Weekly activities

Career progression

Job summary

Fusion Business Solutions (P) Ltd in India is seeking an Executive Assistant to the Director who can act as a proactive, highly organized partner to senior leadership.

You will manage complex calendars, travel, reports, and confidential communications, coordinate cross-functional projects, and support strategic initiatives with discretion and professionalism.

Qualifications

• Graduate/MBA with 5-10 years of relevant experience in administrative role reporting directly to the Director/CEO.
• Excellent communication skills, both spoken and written, including total fluency in English. Fluency in any other language would be a bonus.
• A team player, with strong interpersonal skills, who can collaborate effectively within and across the organization.
• Knowledge of business and industry issues.
• Well-honed research skills and the ability to uncover unique insights.
• Excellent communication and presentation skills.
• Strong knowledge of MS Office applications, such as PowerPoint and Excel.
• Organizational skills, including time management, project planning and tracking.

Responsibilities

• Manage the director's scheduling and travel arrangements.
• Provide support to senior management, including CEOs.
• Coordinate calendar management and information flow to executives.
• Arrange travel, hotels, transportation and meals for senior executives.
• Prepare weekly, monthly, quarterly, and annual expense reports.
• Maintain filing, contact management, document management and archiving.
• Maintain confidentiality and professional conduct.
• Organize teams, communications and events.
• Monitor budget tracking and supplies.
• Collaborate cross-functionally and with external vendors for events.
• Create project timelines to keep projects on track.
• Prepare, draft and proofread business correspondence.
• Troubleshoot conflicts and make recommendations.

Skills

Executive support

Communication skills

Time management

English fluency

Education

Graduate/MBA

Tools

MS Office

PowerPoint

Excel

Job description

Fusion Business Solutions (P) Ltd is one of the leading BPO outsourcing companies based in

India, with offices in USA and UK. To be precise, we help businesses in their administrative,

recruitment, and repetitive jobs as a be-fitting virtual staffing solutions provider. With the

objective of reducing the in-house burden, saving time & money, and regaining focus, we

show flexibility in working 24/7 for clients with dynamic needs.

Company Size

- 800 plus employees based in Udaipur, Rajasthan

Location

– Work from office (Udaipur, Raj.)

Role Summary-

We are currently looking for an Executive Assistant to the Director, someone who can be the

supportive force that empowers our senior leadership. The ideal person for the job will be a

proactive problem solver with exceptional communication skills and meticulous attention to

detail. Given the changing nature of the business and the executive landscape, we rely on our

assistants for flexibility and foresight, while maintaining confidence related to high-level

systems and operations.

Key Responsibility-

• Manage professional and personal scheduling for director, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Provide critical support to staff in upper management, including CEOs.
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
• Manage, coordinate, and arrange senior executives travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Evaluating strategies and completing projects accurately.
• Preparation and keeping of weekly, monthly, quarterly, and annual report of company expenses.
• Perform administrative tasks and always ensure support to the Director through maintaining quality filing and communication systems including contact management, document management and archiving.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Organize team, communications and plan events, both internally and externally.
• Monitoring budget tracking and maintaining supplies.
• Work cross-functionally internally and with external vendors to host organizations upcoming events.
• Creating well-organized project timelines that keep crucial company projects on track for completion by the targeted deadline.
• Prepare, draft, proofread and execute accurate business correspondence using good
• Troubleshoot conflicts with little guidance, make judgements and recommendations to

Essential qualifications and skills-

• Graduate/MBA with 5-10 years of relevant experience in administrative role reporting directly to the Director/CEO.
• Excellent communication skills, both spoken and written, including total fluency in English. Fluency in any other language would be a bonus.
• A team player, with strong interpersonal skills, who can collaborate effectively within and across the organization.
• Knowledge of business and industry issues.
• Well-honed research skills and the ability to uncover unique insights.
• Excellent communication and presentation skills.
• Strong knowledge of MS Office applications, such as PowerPoint and Excel.
• Organizational skills, including time management, project planning and tracking.

Perks and Benefits-

• Comprehensive skill development by an intensive L&D program.
• Weekly employee engagement activities.
• Holistic career progress path policy for professional growth