Executive Assistant To Managing Director

Valmiki Leela Capital; Sarkhej; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Valmiki Leela Capital seeks an experienced Executive Assistant to provide executive and administrative support to senior management. The role requires excellent communication, coordination, time-management and organizational skills along with handling confidential information professionally.

The candidate will manage directors' schedules, handle correspondence, coordinate meetings, arrange travel, prepare documents and ensure smooth office operations with discretion.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 7+ years of experience as Personal Secretary/Executive Assistant or similar senior role.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management abilities.
• High level of professionalism, discretion and confidentiality.
• Ability to work independently, manage priorities and handle urgent tasks.
• Strong interpersonal skills for stakeholder management.

Responsibilities

• Manage Directors' daily schedule, appointments, meetings, and calendar.
• Handle incoming/outgoing calls, emails, and official correspondence.
• Coordinate meetings, prepare agendas, and maintain meeting records.
• Arrange domestic and international travel including tickets, accommodation, itineraries.
• Maintain confidential documents, files, reports, and important records.
• Follow up with internal teams, clients, and external stakeholders.
• Prepare presentations, reports, letters, and other official documents.
• Manage daily administrative tasks and ensure smooth office operations.

Skills

Communication

Coordination

Time management

Organizational skills

Discretion

MS Office

Education

Bachelor's degree in Business Administration

Tools

MS Office Suite

Job description

Looking for Female candidates only.

Job Summary

We are looking for an experienced and well-organized Executive Assistant to provide executive and administrative support to senior management at Valmiki Leela Capital. The ideal candidate should have excellent communication, coordination, time-management, and organizational skills, along with the ability to handle confidential information professionally.

Key Responsibilities

• Manage the Directors daily schedule, appointments, meetings, and calendar.
• Handle incoming and outgoing calls, emails, and official correspondence.
• Coordinate meetings, prepare agendas, and maintain meeting records.
• Arrange domestic and international travel, including tickets, accommodation, and itineraries
• Maintain confidential documents, files, reports, and important records.
• Follow up with internal teams, clients, business associates, and external stakeholders.
• Prepare presentations, reports, letters, and other official documents.
• Manage daily administrative tasks and ensure smooth office operations.
• Handle sensitive business information with complete confidentiality.
• Monitor important deadlines, reminders, and pending tasks.
• Coordinate with relevant departments to ensure timely completion of assignments.
• Provide personal and professional assistance to senior management whenever required.

Required Qualifications

• Bachelors degree in Business Administration, Management, or a related field.
• Minimum 7 years of experience as a Personal Secretary, Executive Assistant, or in a similar senior administrative role.
• Proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently, manage priorities, and handle urgent tasks.
• Strong interpersonal skills and a professional approach to stakeholder management.

Preferred Skills

• Experience supporting Directors, CEOs, business owners, or senior executives.
• Experience in the finance, investment, corporate, or capital markets sector.
• Strong follow-up, coordination, and problem-solving skills.
• Flexibility to manage changing schedules and urgent assignments.