Executive Assistant To Managing Director

Rachana Life Spaces; Pune District; On-site; INR 700,000 - 1,000,000; Full time

Job summary

Rachana Life Spaces is seeking an Executive Assistant to the Managing Director for its Real Estate division. You will manage the MD's calendar, coordinate with senior stakeholders, prepare briefs, and handle confidential communications.

The role requires strong organizational skills, discretion, and proficiency in MS Office and calendar tools. Based at FC Road, Pune, the position reports to the MD and collaborates with multiple departments to support strategic initiatives.

Qualifications

• Bachelor’s degree in business administration, commerce, management, or related field.
• Prior experience as an Executive Assistant or Personal Assistant preferred.
• Experience in real estate or construction is an advantage.

Responsibilities

• Manage the MD’s calendar, appointments, meetings, travel plans, and daily schedule.
• Coordinate meetings with senior leaders, clients, investors, consultants, government representatives, and other stakeholders.
• Prepare meeting agendas, presentations, briefing notes, minutes, and follow-up action lists.
• Track decisions and action items, coordinating with departments to ensure timely updates and completion.
• Draft, review, and manage emails, letters, reports, and other confidential correspondence.
• Organize travel arrangements, itineraries, accommodation, and related documentation.
• Handle incoming calls and requests, prioritizing matters and directing them to the appropriate team.
• Maintain confidential records, files, reports, and executive documents.
• Coordinate with departments such as Sales, Legal, Finance, Projects, Marketing, and Customer Relations.
• Support preparation and coordination of business reviews, project meetings, site visits, and corporate events.
• Follow up on real estate project updates, approvals, documentation, and key deadlines as directed by the MD.
• Provide general administrative support and handle special assignments as required.

Skills

Communication

Time management

Organizational skills

Discretion

Stakeholder coordination

Prioritization

Education

Bachelor’s degree in business administration, commerce, management, or related field

Tools

Microsoft Office

Teams

Job description

Job Description: Executive Assistant to MD Real Estate

Position: Executive Assistant to the Chairman & Managing Director

Industry: Real Estate

Department: Executive Office

Location: FC Road

Reports to: Managing Director

Role Summary

The Executive Assistant to the MD provides high-level administrative and coordination support to the Managing Director. The role manages schedules, meetings, communications, and follow-ups while coordinating with internal teams and external stakeholders on business and real estate matters.

Key Responsibilities

• Manage the MDs calendar, appointments,meetings, travel plans, and daily schedule.
• Coordinate meetings with senior leaders, clients, investors, consultants, government representatives, and other stakeholders.
• Prepare meeting agendas, presentations, briefing notes, minutes, and follow-up action lists.
• Track decisions and action items, coordinating with departments to ensure timely updates and completion.
• Draft, review, and manage emails, letters, reports, and other confidential correspondence.
• Organize travel arrangements, itineraries,accommodation, and related documentation.
• Handle incoming calls and requests,prioritize matters, and direct them to the appropriate team.
• Maintain confidential records, files,reports, and executive documents.
• Coordinate with departments such as Sales, Legal, Finance, Projects, Marketing, and Customer Relations.
• Support the preparation and coordination of business reviews, project meetings, site visits, and corporate events.
• Follow up on real estate project updates,approvals, documentation, and key deadlines as directed by the MD.
• Provide general administrative support and handle special assignments as required.

Qualifications

• Bachelors degree in business administration, Commerce, Management, or a related field.
• Prior experience as an Executive Assistant, Personal Assistant is preferred.
• Experience in the real estate, construction is an advantage.

Required Skills

• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, email,calendars, and presentation tools, Teams
• Ability to manage competing priorities and meet deadlines.
• Professional judgment, discretion, and ability to handle confidential information.
• Strong coordination and follow-up skills.
• Polished interpersonal skills and a professional approach when dealing with senior stakeholders.