Executive Assistant To Managing Director

KISWOK; Howrah; On-site; INR 300,000 - 450,000; Full time

Job summary

KISWOK is seeking an experienced executive assistant/office coordinator to manage calendars, coordinate travel, and support executive meetings from its Howrah, West Bengal location. The role requires handling MIS reports and presenting information using Advanced Excel while maintaining strict confidentiality.

You will liaise with management, departments, vendors, and clients to ensure smooth operations. The ideal candidate will demonstrate meticulous organizational skills, attention to detail,

Qualifications

• Experience coordinating calendars, appointments, and travel.
• Proficient in Advanced Excel for MIS reports and presentations.
• Ability to coordinate with multiple stakeholders and vendors.

Responsibilities

• Manage calendar, appointments, meetings, and travel arrangements.
• Coordinate domestic and international travel bookings, including flights, hotels, and transportation.
• Prepare MIS reports, presentations, correspondence, and MOMs using Advanced Excel.
• Coordinate vendor payments, reimbursements, invoices, and follow-ups with Finance.
• Act as a coordination link between management, departments, vendors, clients, and other stakeholders.
• Track action items and ensure timely follow-up and closure.
• Support executive visits, events, and business meetings.
• Maintain accurate records and strict confidentiality of sensitive information.

Tools

Advanced Excel

Job description

Roles and Responsibilities

• Manage calendar, appointments, meetings, and travel arrangements.
• Coordinate domestic and international travel bookings, including flights, hotels, and transportation.
• Prepare MIS reports, presentations, correspondence, and MOMs using Advanced Excel.
• Coordinate vendor payments, reimbursements, invoices, and follow-ups with Finance.
• Act as a coordination link between management, departments, vendors, clients, and other stakeholders.
• Track action items and ensure timely follow-up and closure.
• Support executive visits, events, and business meetings.
• Maintain accurate records and strict confidentiality of sensitive information.