Executive Assistant To JMD

Alphaspec Consulting; Mumbai; On-site; INR 2,400,000 - 3,600,000; Full time

Job summary

Alphaspec Consulting is seeking a Senior Executive Assistant to support a Joint Managing Director in Navi Mumbai. The role involves high-trust partnership with senior leadership, managing complex calendars, travel, and confidential information.

You will coordinate with CXOs, promoters, and external stakeholders, oversee board-level meetings, and support special projects while maintaining discretion and executive presence.

Qualifications

• 10-15 years of experience as an EA supporting CXOs, MDs, JMDs, Promoters, Partners, UHNI/Family Office Principals or similar senior leadership.
• Excellent English communication - written and verbal.
• Strong executive presence, maturity and professional etiquette.
• Excellent calendar, travel, meeting and stakeholder management skills.
• Strong follow-up, coordination and execution abilities.
• Ability to anticipate requirements and work independently with minimal supervision.
• High level of confidentiality, discretion and sound judgment.
• Strong MS Office skills, particularly Excel, PowerPoint and Word.

Responsibilities

• Manage the JMD's complex calendar, meetings, appointments and priorities.
• Coordinate domestic and international travel, visas, accommodation and itineraries.
• Prepare meeting briefs, agendas, presentations, MIS, notes and correspondence.
• Track decisions, commitments, action items and follow-ups to closure.
• Coordinate with CXOs, senior management, promoters, business partners, consultants and external stakeholders.
• Manage leadership meetings, conferences, events and VIP engagements.
• Handle confidential business, personal and family-related information with complete discretion.
• Coordinate with Finance, HR, Administration and other functions.
• Support special projects and assignments entrusted by the JMD.
• Manage executive expenses, documentation and reimbursements.
• Provide select personal/family-office support wherever required.

Skills

Calendar management

Executive presence

Discretion

English communication

MS Office proficiency

Tools

Excel

PowerPoint

Word

Job description

If you are highly organised, discreet, proactive and confident in handling senior stakeholders, wed love to hear from you!

Location: navi Mumbai | Experience: 10-15 Years

Are you an experienced Executive Assistant / Executive Office professional who thrives in a fast-paced, high-trust environment and enjoys working closely with senior leadership

We are looking for a Senior Executive Assistant to support a Joint Managing Director (JMD) and become a trusted partner in managing the executive office.

Key Responsibilities

• Manage the JMDs complex calendar, meetings, appointments and priorities
• Coordinate domestic and international travel, visas, accommodation and itineraries
• Prepare meeting briefs, agendas, presentations, MIS, notes and correspondence
• Track decisions, commitments, action items and follow-ups to closure
• Coordinate with CXOs, senior management, promoters, business partners, consultants and external stakeholders
• Manage leadership meetings, conferences, events and VIP engagements
• Handle confidential business, personal and family-related information with complete discretion
• Coordinate with Finance, HR, Administration and other functions
• Support special projects and assignments entrusted by the JMD
• Manage executive expenses, documentation and reimbursements
• Provide select personal/family-office support wherever required

What Were Looking For

• 10-15 years of experience as an EA supporting CXOs, MDs, JMDs, Promoters, Partners, UHNI/Family Office Principals or similar senior leadership
• Excellent English communication - written and verbal
• Strong executive presence, maturity and professional etiquette
• Excellent calendar, travel, meeting and stakeholder management skills
• Strong follow-up, coordination and execution abilities
• Ability to anticipate requirements and work independently with minimal supervision
• High level of confidentiality, discretion and sound judgment
• Strong MS Office skills, particularly Excel, PowerPoint and Word
• Experience in a promoter office, family office, investment firm, consulting/professional services environment or large corporate will be an advantage

Why This Role

This is not a conventional secretarial role. The position offers an opportunity to work closely with senior leadership as a trusted executive partner, managing priorities, stakeholders, critical information and high-impact engagements.