Executive Assistant to Founder

RAPSYS TECHNOLOGIES PTE LTD; Mumbai; On-site; INR 330,000 - 550,000; Full time

Job summary

RAPSYS TECHNOLOGIES PTE LTD in Mumbai is seeking an enthusiastic Executive Assistant to support the Founder’s Office. The role requires proactivity, discretion, and the ability to manage day-to-day coordination, calendar, and communications in a fast-paced environment.

Based in Colaba, Mumbai, this full-time, office-based position offers exposure to high-level operations and personal coordination tasks, with opportunities to learn and grow while maintaining professionalism and confidentiality.

Qualifications

• Graduate in any discipline.
• Experience is flexible for quick learners.
• Immediate to 15 days joiners preferred.
• Comfortable working in a fast-paced environment.

Responsibilities

• Manage the Founder’s calendar, meetings, and scheduling efficiently.
• Handle email management and ensure timely follow-ups.
• Coordinate with internal and external stakeholders on behalf of the Founder.
• Assist with personal tasks, including banking and administrative coordination.
• Track pending tasks and ensure timely closure and updates.
• Prepare basic reports, documents, and trackers using Excel and Word.
• Support in travel planning, appointments, and operational coordination.
• Maintain confidentiality while handling sensitive information.
• Ensure smooth communication and coordination across teams.

Skills

Calendar management

Email management

Proactive

Stakeholder coordination

Personal coordination

Confidentiality

Multitasking

Communication

Education

Graduate degree

Tools

MS Excel

MS Word

Job description

Job Description – Executive Assistant (Founder’s Office)

Location: Colaba, Mumbai

Employment Type: Full-time | Work from Office

Working Days & Shift: 5 Days Working, Shift Timing: 10:00 AM to 7:00 PM

About the Role: We are looking for a smart, proactive, and highly dependable Executive Assistant to support the Founder in managing day-to-day professional and personal coordination.

The ideal candidate should be quick on their feet, detail-oriented, organized, and capable of handling multiple responsibilities with professionalism and confidentiality. Years of experience are not a strict criterion — we are looking for someone who is proactive, eager to learn, and efficient at work.

Key Responsibilities

• Manage the Founder’s calendar, meetings, and scheduling efficiently
• Handle email management and ensure timely follow-ups
• Coordinate with internal and external stakeholders on behalf of the Founder
• Assist with personal tasks, including banking and administrative coordination
• Track pending tasks and ensure timely closure and updates
• Prepare basic reports, documents, and trackers using Excel and Word
• Support in travel planning, appointments, and operational coordination
• Maintain confidentiality while handling sensitive information
• Ensure smooth communication and coordination across teams

Required Skills

• Strong calendar and email management skills
• Quick thinker with a proactive approach
• Ability to handle founder-related and personal coordination tasks
• Basic working knowledge of MS Excel and MS Word
• Strong follow-up and coordination skills
• High level of professionalism and confidentiality
• Good communication and organizational abilities
• Ability to multitask and manage priorities effectively
• Positive attitude and willingness to learn

Candidate Requirements

• Graduate in any discipline
• Experience is flexible for candidates who are quick learners and proactive
• Immediate to 15 days joiners preferred
• Comfortable working in a fast-paced environment

Compensation: CTC: Up to ₹5.50 LPA

Recruitment Process

• Round 1 – Interview with Hiring Manager
• Round 2 – Interview with AVP (Founder’s Office), including a short assessment
• Final Round – Discussion with Founder

Ideal Candidate Profile

We are looking for someone who:

• Takes ownership of tasks
• Has excellent coordination abilities
• Can maintain discretion and confidentiality
• Is dependable and responsive
• Can work independently with minimal supervision
• Is eager to learn and grow in a dynamic environment