Executive Assistant (EA) – Founder’s Office (Male)

Ample Success HR; Mumbai; On-site; INR 1,800,000 - 3,000,000; Full time

Job summary

Ample Success HR is seeking an experienced Executive Assistant to the Founder for a high-trust, high-ownership role across multiple businesses in Mumbai. The EA will manage calendars, travel, communications, and priorities, acting as the founder’s right-hand in a fast-paced entrepreneurial environment with frequent domestic and occasional international travel.

This role demands discretion, maturity, and proactive problem-solving, with responsibilities including meeting preparation, reports,

Qualifications

• 7–15 years of executive support experience, preferably for founders or C-suite leaders.

Responsibilities

• Manage the founder's calendar, meetings, appointments, and daily priorities.

Skills

Calendar management

Travel coordination

Stakeholder management

MS Office mastery

Discretion

Education

Bachelor's degree or equivalent

Tools

MS Office

Google Workspace

Job description

Job Location: Marine Drive, South Bombay and Kanjurmarg, Central Mumbai

Overview: This is a high-trust, high-ownership role within the Founder’s Office, supporting the Founder across multiple businesses and strategic initiatives. The Executive Assistant will act as the Founder’s right hand, ensuring seamless coordination of schedules, meetings, travel, communication, and priorities. The role demands exceptional maturity, responsiveness, discretion, and the ability to thrive in a fast-paced entrepreneurial environment. This is a travel-intensive role and requires frequent domestic travel and occasional international travel with the Founder, often at short notice.

Key Responsibilities

• Manage the Founder’s calendar, meetings, appointments, and daily priorities.


• Act as the central point of contact for internal and external stakeholders.


• Coordinate domestic and international travel, including itineraries, hotels, logistics, and on-ground support.


• Accompany the Founder on business travel whenever required.


• Track action items, deadlines, and follow-ups across teams and ensure timely execution.


• Prepare presentations, reports, meeting notes, and correspondence.


• Handle confidential payments, documentation, and administrative activities.


• Organize and maintain critical documents, records, and information with complete confidentiality.


• Support the Founder on strategic initiatives, special projects, and ad-hoc assignments.


• Anticipate requirements, identify risks, and proactively solve problems.

Candidate Profile

Experience: 7-15 years.

Preferred Backgrounds

• Executive Assistant to Founder, Chairman, CEO, or Promoter


• Founder’s Office


• Business Operations


• Consulting


• Hospitality or Luxury Services

Technical Skills

• Proficiency in MS Office (Excel, PowerPoint, Word)


• Outlook and Calendar Management Tools


• Google Workspace


• Strong documentation and presentation skills

Key Competencies

• High ownership and accountability.


• Exceptional organizational and execution skills.


• Excellent verbal and written communication.


• Professional maturity and stakeholder management capabilities.


• Strong problem-solving and first-principles thinking.


• Ability to work independently in a fast-paced and dynamic environment.


• High attention to detail and strong follow-through.

Non-Negotiables

• Absolute integrity and discretion.


• Ability to handle highly confidential and sensitive information.


• Willingness to travel extensively with the Founder, including short-notice travel assignments.


• Flexibility to work beyond standard office hours whenever business requirements demand.


• Strong sense of responsibility, reliability and trustworthiness.

If you enjoy working in high-impact environments, thrive on ownership, and aspire to work closely with an entrepreneur building premium brands and strategic initiatives, this role offers an exceptional opportunity to learn, grow, and create meaningful impact.

Work Timings

• Monday to Friday: 9:00 AM – 6:00 PM


• Saturday: 10:00 AM – 4:00 PM