Executive Assistant To CEO Founders Office

Distacart; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Distacart is seeking an organized and discreet Executive Assistant to the CEO for its Founder’s Office in Mumbai. The role focuses on prioritizing the CEO’s time, coordinating across teams, and ensuring timely execution of leadership priorities.

You will work closely with the CEO and senior executives, preparing briefs, coordinating meetings, and handling confidential information with maturity and professionalism. Proficiency in MS Office and modern AI tools is essential.

Qualifications

• 3–7 years of experience in an Executive Assistant or similar role.
• Experience supporting a CEO, Founder, CXO, or senior leader preferred.

Responsibilities

• Manage the CEO’s calendar, meetings, priorities, and scheduling conflicts.
• Coordinate internal and external meetings with senior stakeholders.
• Prepare meeting briefs, presentations, documents, and background information.
• Track CEO action items and follow up with stakeholders for timely closure.
• Coordinate across leadership, finance, HR, legal, operations and other functions.
• Support Founder’s Office initiatives, leadership meetings, reviews and special projects.
• Manage communication with investors, partners, customers, advisors, and other senior stakeholders.
• Coordinate domestic and international travel, itineraries, and related logistics.
• Draft professional emails, notes, summaries, and other communication for the CEO/Founder’s Office.
• Maintain confidentiality of sensitive information.

Skills

Organization

Communication

Multitasking

Attention to detail

Discretion

Stakeholder management

Proactive

Tools

PowerPoint

Excel

Outlook

MS Office

Job description

Were Hiring | Executive Assistant to CEO Founder’s Office

Location: Mumbai

Distacart is looking for a highly organized, proactive, and discreet Executive Assistant to the CEO to join our Founder’s Office.
This is a high-trust role for someone who can manage priorities, anticipate requirements, coordinate across teams, and ensure the CEO’s time is used effectively.
You will work closely with the CEO and senior executives in the Founder’s Office, supporting day-to-day execution as well as important business and leadership priorities.

Key Responsibilities

• Manage the CEO’s calendar, meetings, priorities, and scheduling conflicts
• Coordinate internal and external meetings with senior stakeholders
• Prepare meeting briefs, presentations, documents, and relevant background information
• Track CEO action items and follow up with stakeholders to ensure timely closure
• Coordinate across leadership, finance, HR, legal, operations, and other functions
• Support Founder’s Office initiatives, leadership meetings, reviews, and special projects
• Manage communication and follow-ups with investors, partners, customers, advisors, and other senior stakeholders
• Coordinate domestic and international travel, itineraries, and related logistics
• Draft professional emails, notes, meeting summaries, and other communication on behalf of the CEO/Founder’s Office
• Maintain complete confidentiality of sensitive business, financial, employee, and stakeholder information

What We’re Looking For

• 3–7 years of experience as an Executive Assistant, Executive Coordinator, Founder’s Office professional, or similar role
• Experience supporting a CEO, Founder, CXO, or senior business leader preferred
• Excellent organization, communication, and follow-through skills
• Strong proficiency in MS Office, particularly PowerPoint, Excel, and Outlook
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and the ability to anticipate requirements
• Mature, discreet, dependable, and comfortable working with senior stakeholders
• Comfortable using modern productivity and AI tools such as ChatGPT, Claude, Perplexity, Notion, Microsoft 365, Fireflies, Fathom, or similar platforms

Why Join?

This role offers close exposure to the CEO, Founder’s Office, senior leadership, strategic initiatives, and key business stakeholders. It is an opportunity for an experienced EA to expand beyond traditional executive assistance and gain meaningful exposure to business operations and leadership.

Learn more about Distacart: www.distacart.com