Executive Assistant To Founder

RAPSYS TECHNOLOGIES PTE LTD; Maharashtra; On-site; INR 495,000 - 605,000; Full time

Job summary

RAPSYS TECHNOLOGIES PTE LTD in Mumbai is seeking an Executive Assistant to support the Founder’s day-to-day affairs, balancing professional tasks with discreet personal coordination. The role requires strong calendar and email management, travel planning, and proactive liaison with internal and external stakeholders, all while maintaining confidentiality in a fast-paced office environment.

The ideal candidate will be proactive, organized, and capable of handling multiple responsibilities with

Qualifications

• Graduate in any discipline.
• Immediate to 15 days joiners preferred.
• Experience is flexible for quick learners and proactive.

Responsibilities

• Manage the Founder’s calendar, meetings, and scheduling efficiently
• Handle email management and ensure timely follow-ups
• Coordinate with internal and external stakeholders on behalf of the Founder
• Assist with personal tasks, including banking and administrative coordination
• Track pending tasks and ensure timely closure and updates
• Prepare basic reports, documents, and trackers using Excel and Word
• Support in travel planning, appointments, and operational coordination
• Maintain confidentiality while handling sensitive information
• Ensure smooth communication and coordination across teams

Skills

Calendar management

Email management

Stakeholder coordination

Personal coordination

MS Excel

MS Word

Multitasking

Communication skills

Confidentiality

Education

Graduate degree

Tools

MS Excel

MS Word

Job description

Job Description – Executive Assistant (Founder’s Office)

Location

Colaba, Mumbai

Employment Type

Full-time | Work from Office

Working Days & Shift

5 Days Working

Shift Timing: 10:00 AM to 7:00 PM

About the Role

We are looking for a smart, proactive, and highly dependable Executive Assistant to support the Founder in managing day-to-day professional and personal coordination. The ideal candidate should be quick on their feet, detail-oriented, organized, and capable of handling multiple responsibilities with professionalism and confidentiality. Years of experience are not a strict criterion — we are looking for someone who is proactive, eager to learn, and efficient at work.

Key Responsibilities

• Manage the Founder’s calendar, meetings, and scheduling efficiently
• Handle email management and ensure timely follow-ups
• Coordinate with internal and external stakeholders on behalf of the Founder
• Assist with personal tasks, including banking and administrative coordination
• Track pending tasks and ensure timely closure and updates
• Prepare basic reports, documents, and trackers using Excel and Word
• Support in travel planning, appointments, and operational coordination
• Maintain confidentiality while handling sensitive information
• Ensure smooth communication and coordination across teams

Required Skills

• Strong calendar and email management skills
• Quick thinker with a proactive approach
• Ability to handle founder-related and personal coordination tasks
• Basic working knowledge of MS Excel and MS Word
• Strong follow-up and coordination skills
• High level of professionalism and confidentiality
• Good communication and organizational abilities
• Ability to multitask and manage priorities effectively
• Positive attitude and willingness to learn

Candidate Requirements

• Graduate in any discipline
• Experience is flexible for candidates who are quick learners and proactive
• Immediate to 15 days joiners preferred
• Comfortable working in a fast-paced environment

Compensation

CTC: Up to ₹5.50 LPA

Recruitment Process

• Round 1 – Interview with Hiring Manager
• Round 2 – Interview with AVP (Founder’s Office), including a short assessment
• Final Round – Discussion with Founder

Ideal Candidate Profile

• Takes ownership of tasks
• Has excellent coordination abilities
• Can maintain discretion and confidentiality
• Is dependable and responsive
• Can work independently with minimal supervision
• Is eager to learn and grow in a dynamic environment