Executive Assistant (Founder's Office)

Rapsys Technologies Pte Ltd.; Mumbai; On-site; INR 360,000 - 600,000; Full time

Job summary

Rapsys Technologies Pte Ltd. in Mumbai is seeking an Executive Assistant (Found's Office) to provide organized, proactive support to the Founder, ensuring smooth operations and effective time management.

Based in Mumbai, this role offers work from office arrangements and requires skilled calendar and email management, personal banking tasks, and strong confidentiality. A graduate in any discipline with a proactive mindset is welcomed to apply.

Qualifications

• Calendar and email management proficiency.
• Proactive, quick on your feet with initiative.
• Reliable execution of personal banking and admin tasks.
• Strong follow-up, tracking, and coordination skills.
• High professionalism and strict confidentiality.
• Graduate in any discipline.

Responsibilities

• Efficiently manage the founder's calendar, daily schedule, meetings, and travel arrangements.
• Organize inbox, draft responses, and drive follow-ups.
• Assist with personal banking tasks and founder-related logistics.
• Track pending items and ensure timely closure of actions.
• Prepare basic documents, reports, and spreadsheets in MS Office/Google Workspace.
• Coordinate across internal teams and external partners.
• Maintain strict confidentiality of sensitive information.

Skills

Calendar management

Email management

Personal banking tasks

Tracking & follow-up

Confidentiality

Education

Graduate in any discipline

Tools

MS Excel

MS Word

Google Workspace

Job description

We're Hiring: Executive Assistant (Found's Office)

We are looking for a highly organized and proactive Executive Assistant to support our Found's Office in Mumbai. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring smooth operations and effective time management for the Founder.

Location: Mumbai, India
Work Mode: Work from Office
Role: Executive Assistant (Found's Office)

Key Responsibilities

• Calendar & Schedule Management: Efficiently manage the Found's calendar, daily schedule, meetings, appointments, and travel arrangements.

• Email Management & Follow-ups: Handle inbox organization, screen incoming emails, draft standard responses, and drive execution via timely follow-ups.

• Personal & Banking Tasks: Assist with personal administrative tasks, personal banking operations, and founder-related logistics.

• Task & Tracker Management: Track pending items, follow up with internal and external stakeholders, and ensure timely closure of action items.

• Documentation & Reporting: Prepare clear documents, basic reports, and spreadsheets using MS Excel, MS Word, and Google Workspace.

• Stakeholder Coordination: Act as a smooth point of contact and coordinate seamlessly across internal teams and external entities.

• Confidentiality: Maintain strict confidentiality while handling sensitive business and personal information.

Skills & Qualifications

• Core Competencies:

  • Strong proficiency in calendar and email management.

  • Proactive approach—quick on your feet, able to think ahead, and take initiative.

  • Reliable execution for personal banking and administrative tasks.

  • Excellent follow-up, tracking, and coordination skills.

  • High level of professionalism, integrity, and absolute confidentiality.

• Technical Skills: Basic to practical working knowledge of MS Excel, MS Word, and Google Workspace.

• Experience: Years of experience do not matter. We welcome candidates who are proactive, eager to learn, and capable of handling responsibilities efficiently.

• Education: Graduate in any discipline.