Executive Assistant Founder's Office

RAPSYS TECHNOLOGIES PTE LTD; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

RAPSYS TECHNOLOGIES PTE LTD in Mumbai, India, seeks an organized Executive Assistant to support the Founder’s Office. The role requires proactive scheduling, email management, and discreet handling of personal and business tasks. This position is based in the office and offers close collaboration with multiple stakeholders.

The ideal candidate will manage calendars, coordinate travel, prepare reports, and maintain confidentiality while ensuring smooth daily operations for the Founder.

Qualifications

• Graduation in any discipline is required.
• Strong calendar and email management skills are essential.
• Demonstrated discretion with confidential information.

Responsibilities

• Manage founder's calendar, daily schedule, meetings and travel.
• Handle inbox organization, draft replies and follow up promptly.
• Assist with personal administrative tasks and banking-related duties.
• Track action items and coordinate with internal and external stakeholders.
• Prepare simple documents and reports using MS Office and Google Workspace.
• Coordinate across teams while maintaining confidentiality.

Skills

Calendar management

Email management

Proactive mindset

Follow-up & coordination

Confidentiality

Education

Graduate in any discipline

Tools

MS Excel

MS Word

Google Workspace

Job description

Job Description

We are looking for a highly organized and proactive Executive Assistant to support our Founder's Office in Mumbai. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring smooth operations and effective time management for the Founder.

Location

Mumbai, India

Work Mode

Work from Office

Role

Executive Assistant (Founder's Office)

Key Responsibilities

• Calendar & Schedule Management: Efficiently manage the Founder's calendar, daily schedule, meetings, appointments, and travel arrangements.
• Email Management & Follow-ups: Handle inbox organization, screen incoming emails, draft standard responses, and drive execution via timely follow-ups.
• Personal & Banking Tasks: Assist with personal administrative tasks, personal banking operations, and founder-related logistics.
• Task & Tracker Management: Track pending items, follow up with internal and external stakeholders, and ensure timely closure of action items.
• Documentation & Reporting: Prepare clear documents, basic reports, and spreadsheets using MS Excel, MS Word, and Google Workspace.
• Stakeholder Coordination: Act as a smooth point of contact and coordinate seamlessly across internal teams and external entities.
• Confidentiality: Maintain strict confidentiality while handling sensitive business and personal information.

Skills & Qualifications

• Core Competencies:
  • Strong proficiency in calendar and email management.
  • Proactive approach—quick on your feet, able to think ahead, and take initiative.
  • Reliable execution for personal banking and administrative tasks.
  • Excellent follow-up, tracking, and coordination skills.
  • High level of professionalism, integrity, and absolute confidentiality.
• Technical Skills: Basic to practical working knowledge of MS Excel, MS Word, and Google Workspace.
• Experience: Years of experience do not matter. We welcome candidates who are proactive, eager to learn, and capable of handling responsibilities efficiently.
• Education: Graduate in any discipline.