Walk-in | Executive Assistant For the Director

Kaleesuwari Refinery and Industry (KRIPL); Chennai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Kaleesuwari Refinery and Industry (KRIPL) in Chennai seeks an Executive Assistant to provide high-level administrative and strategic support to the Director, handling schedules, travel, meetings, and confidential communications.

The role involves coordinating meetings, preparing reports and briefing materials, maintaining records, and ensuring smooth day-to-day operations, with emphasis on discretion, professionalism, and strong MS Office skills.

Qualifications

• Experience supporting C-suite executives or directors.
• Excellent written and verbal English communication.
• Proficiency in MS Office and calendar tools.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage Director's calendar, appointments, and travel plans.
• Coordinate meetings, prepare agendas, take minutes, and follow up on actions.
• Screen emails and calls; represent the Director when needed.
• Prepare reports, presentations, and briefing materials.
• Maintain confidentiality and professionalism for sensitive information.
• Liaise with internal departments and external stakeholders for smooth coordination.
• Assist in project tracking and status updates.
• Organize records and office systems efficiently.
• Provide logistical support for events and board meetings.
• Handle other administrative tasks as directed.

Skills

MS Office Suite

Calendar management

Professional email drafting

Presentation design

Tools

Google Calendar

Outlook

Zoom/Teams

Job description

DESCRIPTION

The Executive Assistant will provide high-level administrative, organizational, and strategic support to the Director. This role involves managing schedules, coordinating meetings, handling confidential communication, and ensuring smooth day-to-day functioning of the Directors office.

RESPONSIBILITIES

• Manage and maintain the Directors calendar, appointments, and travel plans.
• Coordinate internal and external meetings, prepare agendas, take minutes, and follow up on action items.
• Screen emails, phone calls, and correspondence; handle communication on behalf of the Director when required.
• Prepare reports, presentations, and briefing materials for meetings and reviews.
• Maintain confidentiality and professionalism in handling sensitive company information.
• Liaise with internal departments and external stakeholders for smooth coordination.
• Assist in project tracking, status updates, and task follow-ups as assigned by the Director.
• Organize and maintain records, documents, and office systems efficiently.
• Provide logistical support for events, reviews, and board meetings.
• Handle any other administrative tasks or duties as assigned by the Director.

• Advanced proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Strong command of written and verbal English communication.
• Skilled in scheduling tools (Google Calendar / Outlook) and meeting platforms (Zoom, Teams).
• Ability to prepare high-quality presentations, reports, and official correspondence.
• Basic understanding of business etiquette, documentation standards, and time management systems.

SKILLS

• Strong command of MS Office (Word, Excel, PowerPoint, Outlook)
• Calendar and travel management tools
• Professional email drafting and documentation skills
• Presentation and report preparation

• Excellent communication and interpersonal skills
• High level of discretion and integrity
• Strong organizational and time management abilities
• Proactive attitude and ability to multitask under pressure
• Excellent communication and interpersonal skills
• High level of discretion and integrity
• Strong organizational and time management abilities
• Proactive attitude and ability to multitask under pressure