Executive Assistant To Director

Global Indian International School (GIIS); Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

GISES Pvt. Ltd. is seeking an Executive Assistant to the Director in Mumbai to provide comprehensive administrative and executive support with discretion and professionalism.

You will manage the Director's calendar, coordinate with internal teams and external stakeholders, prepare presentations and minutes, handle correspondence, track action items, organize meetings and events, and support day-to-day operations while maintaining confidentiality.

Qualifications

• Bachelor's degree in any discipline required.
• 3–8 years of experience in executive support roles.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and problem-solving abilities.
• Proficiency in MS Office (Excel, PowerPoint, Word, Outlook).

Responsibilities

• Manage the Director's calendar, meetings, and travel arrangements.
• Coordinate with internal teams and external stakeholders on behalf of the Director.
• Prepare presentations, reports, meeting agendas, and minutes.
• Draft and manage professional correspondence and official documents.
• Track action items and ensure timely follow-ups.
• Organize meetings, events, and business reviews.
• Maintain confidential records and handle sensitive information with discretion.
• Support day-to-day administrative and operational activities.

Skills

Verbal communication

Written communication

Organtational skills

Education

Bachelor's degree

Tools

MS Office

Job description

Job Title: Executive Assistant to Director

Company: GISES Pvt. Ltd.

Location: Mumbai Malad West (Corporate Office)

Job Summary

GISES Pvt. Ltd. is looking for a highly organized and proactive Executive Assistant to the Director to provide comprehensive administrative and executive support. The ideal candidate should possess excellent communication, coordination, and time management skills while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Manage the Director's calendar, meetings, appointments, and travel arrangements.
• Coordinate with internal teams and external stakeholders on behalf of the Director.
• Prepare presentations, reports, meeting agendas, and minutes.
• Draft and manage professional correspondence, emails, and official documents.
• Track action items and ensure timely follow-ups.
• Organize meetings, events, and business reviews.
• Maintain confidential records and handle sensitive information with discretion.
• Support day-to-day administrative and operational activities.

Requirements

• Bachelor's degree in any discipline.
• 3–8 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and problem-solving abilities.
• Proficiency in MS Office (Excel, PowerPoint, Word, Outlook).
• Ability to work independently while handling multiple priorities.
• High level of professionalism, discretion, and attention to detail.

Location: Mumbai – Malad West (Corporate Office)