Executive Assistant To Director

Freedom Fragrances; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Freedom Fragrances in Mumbai is seeking an Executive Assistant to provide high-level administrative, analytical, and coordination support to senior leadership. You will manage calendars, travel, and meetings, and prepare presentations and summaries.

The role requires strong organization, data handling, MIS reporting, budgeting support, and confidential information management, with attention to accuracy and professionalism.

Qualifications

• Highly organized and detail-oriented
• Strong numerical and data analysis skills
• Experience with MIS reporting, budgeting support, and presentations

Responsibilities

• Manage calendars, meetings, appointments, and travel arrangements for senior management.
• Prepare MOMs (Minutes of Meeting), follow-up trackers, and action plans. Coordinate with internal departments and external stakeholders for timely execution of tasks.
• Prepare and maintain MIS reports, dashboards, and business trackers. Analyze sales, operational, and financial data for management review. Maintain accuracy of business data and generate periodic reports.
• Ensure timely follow-up on management decisions and pending tasks. Coordinate reviews, business meetings, and leadership presentations. Maintain proper documentation and records management.
• Prepare PowerPoint presentations, Excel reports, and management summaries. Assist in preparing monthly, quarterly, and annual business reviews.

Skills

Administrative support

Scheduling & calendar management

Data analysis

MIS reporting

Budgeting support

Presentation preparation

Job description

The Executive Assistant (EA) will provide high-level administrative, analytical, and coordination support to senior leadership. The role requires a highly organized individual who is strong with numbers, capable of handling data analysis, MIS reporting, budgeting support, presentations, scheduling, and confidential business information with accuracy and professionalism.

• Manage calendars, meetings, appointments, and travel arrangements for senior management.
• Prepare MOMs (Minutes of Meeting), follow-up trackers, and action plans. Coordinate with internal departments and external stakeholders for timely execution of tasks.
• Prepare and maintain MIS reports, dashboards, and business trackers. Analyze sales, operational, and financial data for management review. Maintain accuracy of business data and generate periodic reports.
• Ensure timely follow-up on management decisions and pending tasks. Coordinate reviews, business meetings, and leadership presentations. Maintain proper documentation and records management.
• Prepare PowerPoint presentations, Excel reports, and management summaries. Assist in preparing monthly, quarterly, and annual business reviews.