Executive Assistant (EA)

Jobitus; Ahmedabad District; On-site; INR 500,000 - 900,000; Full time

Job summary

Jobitus is seeking an Executive Assistant to support senior leadership with daily scheduling, coordination, and documentation from Ahmedabad. You will manage calendars, coordinate meetings, and prepare minutes and reports while handling confidential information with discretion.

The role emphasizes proactive organization, clear communication with internal and external stakeholders, and independent work with minimal supervision. A professional, detail-oriented mindset is required.

Qualifications

• 2–5 years of experience as an Executive Assistant / Personal Assistant or in a similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Proficiency in MS Office and Google Workspace.

Responsibilities

• Manage calendars, meetings, appointments, and travel arrangements for senior leadership.
• Coordinate and schedule internal and external meetings.
• Draft, proofread, and organize professional emails, communications, and correspondence.
• Coordinate with HR, Operations, and other departments on behalf of senior leadership.
• Prepare presentations, reports, meeting agendas, and Minutes of Meeting (MoM).
• Track action items and follow-ups to ensure timely closure.
• Maintain organised records, documents, and confidential information.
• Handle sensitive and confidential information with complete discretion.
• Support leadership in day-to-day administrative and coordination activities.
• Ensure timely communication and coordination with internal and external stakeholders.

Skills

Executive support

Communication

Organization

Time management

Discretion

Independent work

Stakeholder management

Interpersonal skills

Tools

MS Office

Google Workspace

Job description

Role Overview

We are looking for a proactive and well-organised Executive Assistant to support senior leadership with day-to-day scheduling, coordination, communication, and documentation. The role will be responsible for ensuring effective management of leadership priorities, meetings, follow-ups, and administrative activities.

Key Responsibilities

• Manage calendars, meetings, appointments, and travel arrangements for senior leadership.
• Coordinate and schedule internal and external meetings.
• Draft, proofread, and organize professional emails, communications, and correspondence.
• Coordinate with HR, Operations, and other departments on behalf of senior leadership.
• Prepare presentations, reports, meeting agendas, and Minutes of Meeting (MoM).
• Track action items and follow-ups to ensure timely closure.
• Maintain organised records, documents, and confidential information.
• Handle sensitive and confidential information with complete discretion.
• Support leadership in day-to-day administrative and coordination activities.
• Ensure timely communication and coordination with internal and external stakeholders.

Requirements

• 2–5 years of experience as an Executive Assistant / Personal Assistant or in a similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• High attention to detail with the ability to manage multiple priorities.
• Proficiency in MS Office and Google Workspace.
• Strong follow-up and coordination skills.
• Ability to handle confidential information with discretion.
• Ability to work independently with minimal supervision.
• Professional attitude with strong interpersonal and stakeholder-management skills.