Executive Assistant

Recex Pvt Ltd.; Raipur; On-site; INR 400,000 - 600,000; Full time

Job summary

Recex Pvt Ltd in Raipur, India, seeks an Executive Assistant (EA) who is highly organized and proactive to provide comprehensive administrative support to senior management. The role requires excellent communication, coordination, and time-management.

You will manage calendars, arrange meetings and travel, prepare reports and presentations, handle emails, track tasks across departments, record minutes, and ensure timely action on follow-ups.

Qualifications

• Excellent written and spoken English; strong communication skills.
• Proactive, detail-oriented with ability to manage multiple tasks.
• Experience supporting senior management is a plus.

Responsibilities

• Manage the executive's calendar, appointments, meetings, and daily schedules.
• Coordinate internal and external meetings, calls, and business appointments.
• Prepare meeting agendas, presentations, reports, MIS, and other documents.
• Maintain confidential records, files, and important business information.
• Handle emails, correspondence, follow-ups, and official communication on behalf of management.
• Coordinate with various departments to track pending tasks and ensure timely closure.
• Prepare and maintain daily/weekly/monthly reports as required.
• Organize travel arrangements, hotel bookings, transportation, and itineraries.
• Attend meetings with management, record minutes, and follow up on action points.

Job description

Job Summary

We are looking for a highly organized and proactive Executive Assistant (EA) to provide comprehensive administrative and professional support to senior management. The ideal candidate should have excellent communication, coordination, time-management, and follow-up skills.

Key Responsibilities

• Manage the executive's calendar, appointments, meetings, and daily schedules.
• Coordinate internal and external meetings, calls, and business appointments.
• Prepare meeting agendas, presentations, reports, MIS, and other documents.
• Maintain confidential records, files, and important business information.
• Handle emails, correspondence, follow-ups, and official communication on behalf of management.
• Coordinate with various departments to track pending tasks and ensure timely closure.
• Prepare and maintain daily/weekly/monthly reports as required.
• Organize travel arrangements, hotel bookings, transportation, and itineraries.
• Attend meetings with management, record minutes, and follow up on action points.