Executive Assistant To Director

DA Group; Ahmedabad District; On-site; INR 350,000 - 550,000; Full time

Job summary

DA Group is seeking an Office Coordinator to Director in Ahmedabad to provide comprehensive executive and administrative support to the Director's office.

The role requires meticulous organization, discretion, and the ability to coordinate with internal teams, volunteers, donors, and external partners to ensure smooth operations and timely deliverables.

Qualifications

• Experience providing executive administrative support.
• Strong organizational skills and discretion.
• Ability to coordinate with internal and external stakeholders.
• Proficient in drafting letters, emails, and reports.
• Excellent written and spoken English.

Responsibilities

• Provide executive & administrative support to the Director, including calendar, meetings, and travel arrangements.
• Coordinate internal meetings, board discussions, and official engagements; liaise with stakeholders.
• Maintain organized, confidential records and ensure proper documentation of policies and reports.
• Conduct research and prepare briefing notes, summaries, and background documents.
• Assist in budgeting, expense tracking, and general office duties including data entry and filing.

Skills

Executive support

Calendar management

Communication

Travel coordination

Documentation

Discretion

Job description

Job Title Office Coordinator to Director

The Office Coordinator to the Director will provide comprehensive executive and administrative support to ensure the smooth functioning of the Director's office. The role requires strong organizational skills, professionalism, discretion, and the ability to coordinate effectively with internal and external stakeholders.

1. Executive & Administrative Support

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, minutes, presentations, and follow-up reports.
• Handle incoming calls, emails, and official correspondence on behalf of the Director.
• Draft professional letters, emails, notices, and reports.
• Monitor deadlines and ensure timely follow-ups on key commitments.

2. Coordination & Communication

• Serve as the primary liaison between the Director and internal teams, volunteers, donors, and external stakeholders.
• Coordinate internal meetings, board discussions, and official engagements.
• Facilitate effective communication across departments.
• Support the planning and execution of events, outreach programs, and official meetings.

3. Documentation & Record Management

• Maintain organized and confidential digital and physical records.
• Ensure proper documentation of policies, agreements, reports, and organizational documents.
• Safeguard sensitive information with a high level of confidentiality.

4. Research & Support

• Conduct research and compile data to support initiatives and projects.
• Prepare briefing notes, summaries, and background documents.
• Assist in tracking project progress and preparing performance reports.

5. Office Operations Support

• Support day-to-day office administration and operational coordination.
• Liaise with vendors and service providers as required.

Assist in basic budgeting, expense tracking, and general office duties including data entry and filing