Executive Assistant to CTO, CCO and SVP (India Night Shift)

PSG Global Solutions; Pune District; On-site; INR 1,200,000 - 1,500,000; Full time

Benefits offered by this job

Family Health Insurance

Safe cab facility for pickup and drop

Rewards & Recognition programs

Energetic work environment with engagement activities

Job summary

A leading Recruitment Process Outsourcing organization in Pune is seeking a detail-oriented Executive Assistant to support its U.S. leadership team during the night shift. The ideal candidate should have over 7 years of experience, exceptional communication skills, and strong organizational abilities. Responsibilities include managing executive calendars, coordinating communications, and maintaining confidential information. This full-time position offers a dynamic work environment and benefits like family health insurance and reliable transportation.

Qualifications

• 7+ years of experience supporting executives or leadership teams.
• Comfortable working in the U.S. Night Shift.

Responsibilities

• Manage calendars and meeting schedules for multiple senior leaders.
• Coordinate with stakeholders to schedule meetings efficiently.
• Organize and prepare meeting agendas and reports.
• Screen and manage emails on behalf of executives.

Skills

Exceptional written and verbal communication skills

Excellent organizational skills

Multitasking and prioritization skills

Ability to handle confidential information

Education

Bachelor’s degree in business administration or related field

Tools

MS Office Suite

Job description

Executive Assistant to CTO, CCO and SVP (India Night Shift)

• Location: Baner, Pune
• Work Mode: On-site (5 Days a Week)
• Shift Timing: 7:30 PM – 4:30 AM IST (India Night Shift)
• Joining: Immediate Joiners Preferred.

About PSG Global Solutions

PSG Global Solutions is a leading Recruitment Process Outsourcing (RPO) organization supporting clients across staffing, healthcare, logistics, retail, IT, and customer support sectors. We help businesses scale with efficiency by delivering high-quality recruitment and operational support.

With a Net Promoter Score of 82 and strong client retention, we continue to grow with a commitment to service excellence, capability development, and a people‑first culture. Our teams collaborate globally, work with purpose, and perform with consistent excellence.

Role Summary

We are seeking a highly organized, proactive, and detail‑oriented Executive Assistant (EA) to support our top U.S.‑based leadership team. This role involves managing multiple calendars, coordinating meetings, and ensuring smooth and effective communication across internal teams, stakeholders, and executives.

The ideal candidate will have exceptional verbal and written communication skills, be adept at managing multiple leadership priorities, and demonstrate professionalism, discretion, and initiative. The ability to communicate clearly, confidently, and diplomatically is critical for success in this high‑impact, U.S. night‑shift role.

Key Responsibilities

• Manage calendars, appointments, and meeting schedules for multiple senior leaders, ensuring clear communication of timing and priorities.
• Coordinate with internal teams, stakeholders, and leadership to schedule meetings efficiently and convey information accurately.
• Organize and prepare meeting agendas, presentations, and reports with clarity and professional communication standards.
• Record minutes of meetings (MOM), track action items, and ensure timely follow‑up with stakeholders.
• Screen, prioritize, and manage emails on behalf of executives, ensuring timely and precise communication.
• Maintain confidential documentation, correspondence, and records with professional discretion.
• Support leadership with ad‑hoc administrative and project‑related tasks while maintaining clear, proactive communication.
• Ensure timely follow‑up on action items and deliverables from meetings, communicating updates effectively to relevant stakeholders.
• Serve as a key point of contact between leadership and internal/external stakeholders, demonstrating professionalism, diplomacy, and strong interpersonal communication.

Required Qualifications

• Bachelor’s degree in business administration, Management, or related field.
• 7+ years of experience supporting executives or leadership teams.
• Exceptional written and verbal communication skills, essential for collaborating with U.S.‑based leadership and multiple internal stakeholders.
• Excellent organizational, multitasking, and prioritization skills.
• Ability to work independently, proactively, and handle confidential information professionally.
• Comfortable working in the U.S. Night Shift.

Preferred Skills

• Experience supporting multiple senior executives simultaneously.
• Familiarity with calendar management tools, MS Office Suite, and virtual collaboration platforms.
• Experience in global or multinational organizations.
• Strong interpersonal skills, diplomatic communication, and ability to manage complex interactions effectively.
• Solution‑oriented, adaptable, and able to thrive in dynamic environments.
• Family Health Insurance.
• Safe and reliable cab facility for pickup and drop.
• Rewards & Recognition programs.
• Energetic work environment with monthly and quarterly engagement activities.

Job Details

• Seniority Level: Mid‑Senior level
• Employment Type: Full‑time
• Job Function: Administrative
• Industries: Staffing and Recruiting, Business Consulting and Services