Executive Assistant (EA) to CEO | US-based Tech Startup | PST Hours

Magma Digital Ventures; India; Remote; INR 5,767,524 - 7,542,146; Full time

Job summary

A US-based tech startup is seeking a highly experienced Executive Assistant to support the CEO. This full-time remote position requires managing complex schedules, organizing high-stakes meetings, and handling project initiatives effectively. The ideal candidate will work non-traditional hours aligning with Pacific Time, while maintaining professionalism and confidentiality. Strong organizational and communication skills are essential.

Qualifications

• Must be highly experienced in supporting executive roles.
• Ability to manage schedules across multiple time zones.
• Experience in handling confidential information.

Responsibilities

• Manage complex calendars and coordinate international travel.
• Organize high-stakes meetings and calls.
• Track key deliverables, deadlines, and ongoing initiatives.

Skills

Organizational skills

Proactive mindset

Email management

Calendar management

Communication skills

Job description

Executive Assistant (EA) to CEO | US-based Tech Startup | PST Hours

Executive Assistant (EA) to CEO | US-based Tech Startup | PST Hours {8 PM-5 AM IST}

Full Time- Remote

We are seeking a highly experienced, proactive, and exceptionally organized Executive Assistant to support our client's executive leadership team. We’re looking for someone who can own core EA responsibilities while also taking initiative on projects, operations, and executive-level priorities.

This is a remote position with non-traditional hours. You must be comfortable working late nights and early mornings (IST), in alignment with Pacific Time (PST). You’ll be a critical partner in keeping the executive team focused, informed, and operating at peak efficiency.

Key Responsibilities

• Manage complex and dynamic calendars across multiple time zones
• Organize and coordinate high-stakes meetings, calls, and international travel
• Prioritize and manage a high volume of emails; act as the primary gatekeeper
• Take full ownership of administrative workflows and executive task tracking
• Proactively flag and resolve scheduling conflicts or urgent priorities
• Own select operational or strategic projects from start to finish
• Track and follow up on key deliverables, deadlines, and ongoing initiatives
• Prepare briefing documents, meeting agendas, notes, and action items
• Maintain confidentiality with the highest level of professionalism
• Support with personal or ad hoc tasks as required

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative