Executive Assistant to Co-founders

WebaniX Solutions; Udaipur District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

WebaniX Solutions is seeking a highly organized Executive Assistant to support the Founder with day-to-day operations, strategic priorities, and executive communications within a fast-growing IT environment.

The role requires proactive coordination across departments, top-tier communication, and meticulous calendar/expense management to drive business initiatives and confidential reporting.

Qualifications

• Experience in SaaS, Software Development, IT Services, or Technology companies.
• Exposure to project management tools such as Jira, ClickUp, Asana, Trello, or Monday.com.
• Experience working with confidential business information.
• Understanding of business metrics, dashboards, and executive reporting.
• Basic knowledge of financial reports and operational planning will be an added advantage.

Responsibilities

• Manage the Founder's calendar, appointments, meetings, and travel schedules.
• Prioritize meetings, commitments, and daily tasks based on business priorities.
• Prepare agendas, presentations, reports, briefing documents, and meeting materials.
• Take meeting minutes, track action items, and ensure timely follow-ups.
• Coordinate with department heads to monitor ongoing projects and strategic initiatives.
• Follow up on deadlines, deliverables, and pending actions across teams.
• Draft professional emails, business correspondence, presentations, and official documents.
• Manage communication with clients, partners, investors, vendors, and leadership teams when required.
• Maintain complete confidentiality regarding business information and sensitive discussions.
• Organize meetings, events, leadership reviews, and business travel.
• Track KPIs, dashboards, and business reports for leadership review.

Skills

SaaS/Software companies

Project management tools

Confidential information handling

Metrics, dashboards, reporting

Financial reports knowledge

Education

Bachelor's degree in Business Administration

Tools

Jira

ClickUp

Asana

Trello

Monday.com

Job description

We are looking for a highly organized, proactive, and detail-orientedExecutive Assistantto support our Founder in managing day-to-day operations, strategic priorities, and executive communications. This role requires someone who thrives in a fast-paced environment, can anticipate needs, maintain confidentiality, and coordinate across multiple departments to ensure smooth execution of business initiatives.

The ideal candidate has prior experience working directly with the Founder, CEO, or senior leadership in an IT or software development company and possesses excellent communication, organizational, and problem-solving skills.

No. of Vacancies

1

Specific Skills

• Experience in SaaS, Software Development, IT Services, or Technology companies.
• Exposure to project management tools such as Jira, ClickUp, Asana, Trello, or Monday.com.
• Experience working with confidential business information.
• Understanding of business metrics, dashboards, and executive reporting.
• Basic knowledge of financial reports and operational planning will be an added advantage.

Responsibilities

Executive Support

• Manage the Founder's calendar, appointments, meetings, and travel schedules.
• Prioritize meetings, commitments, and daily tasks based on business priorities.
• Prepare agendas, presentations, reports, briefing documents, and meeting materials.
• Take meeting minutes, track action items, and ensure timely follow-ups.

Strategic Coordination

• Coordinate with department heads to monitor ongoing projects and strategic initiatives.
• Follow up on deadlines, deliverables, and pending actions across teams.
• Assist in planning quarterly objectives, leadership meetings, and business reviews.
• Support execution of confidential and high-impact business projects.

Communication & Stakeholder Management

• Act as the primary point of contact between the Founder and internal/external stakeholders.
• Draft professional emails, business correspondence, presentations, and official documents.
• Manage communication with clients, partners, investors, vendors, and leadership teams when required.
• Maintain complete confidentiality regarding business information and sensitive discussions.

Administrative Excellence

• Organize meetings, events, leadership reviews, and business travel.
• Maintain records, documents, contracts, and important business files.
• Coordinate logistics for internal leadership meetings and company events.
• Prepare expense reports and maintain executive documentation.

Business Operations Support

• Track KPIs, dashboards, and business reports for leadership review.
• Conduct internet research, market analysis, and competitor benchmarking.
• Assist in process improvement initiatives and operational efficiency projects.
• Support cross-functional collaboration between HR, Sales, Marketing, Finance, and Engineering teams.

Additional Requirements

• Highly proactive with a strong sense of ownership.
• Excellent attention to detail.
• Ability to anticipate the Founder's needs before being asked.
• Strong interpersonal and relationship management skills.
• Calm under pressure with exceptional multitasking ability.
• Professional, trustworthy, and discreet.
• Adaptable and comfortable working in a dynamic startup or fast-growing IT environment.

Job Nature

Full Time

Educational Requirements

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• 3–6 years of experienceas an Executive Assistant supporting a Founder, CEO, Managing Director, or CXO in anIT/Software company.
• Strong understanding of business operations and corporate communication.
• Excellent written and verbal communication skills.
• Exceptional organizational and time-management abilities.
• Ability to handle multiple priorities under tight deadlines.
• High level of integrity and confidentiality.