Executive Assistant

Simpliwork; Bengaluru; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Simpliwork seeks an organized and proactive Executive Assistant to support the Founder. You will manage calendars, coordinate travel, prepare briefs, and ensure discreet handling of confidential information while engaging with internal and external stakeholders.

The role requires exceptional communication, business acumen, and the ability to juggle multiple priorities in a fast-paced environment. You will partner with leadership teams to enable efficient decision-making and execution.

Qualifications

• Must have exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills are essential.
• High level of professionalism, integrity, and confidentiality is required.
• Ability to work independently with minimal supervision and manage multiple priorities.

Responsibilities

• Manage the Founder’s calendar, meetings, and travel schedules.
• Prepare meeting agendas, presentations, reports, and briefing notes.
• Attend meetings, record minutes, and track action items to closure.
• Coordinate with cross‑functional teams to track deliverables and timelines.
• Handle confidential documents with the highest level of discretion.
• Plan and coordinate domestic and international travel arrangements.
• Support event planning, leadership meetings, and business reviews.
• Serve as a key point of contact between the Founder and stakeholders.

Skills

Organizational skills

Multitasking

Communication skills

Stakeholder management

Discretion / confidentiality

Problem solving

Attention to detail

Independent work

Time management

Tools

Microsoft Office

Google Workspace

Presentation tools

Job description

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to the Founder. This role requires exceptional communication skills, strong business acumen, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a trusted partner to the Founder, ensuring smooth execution of daily activities, effective time management, and seamless coordination across internal and external stakeholders.

Role & Responsibilities:

• Manage the Founder’s calendar, meetings, appointments, and travel schedules.
• Prioritize and coordinate daily activities to optimize time and productivity.
• Prepare meeting agendas, presentations, reports, and briefing notes.
• Attend meetings when required, record minutes, and track action items to closure.
• Collaborate with cross-functional teams to track deliverables and timelines.
• Manage confidential documents and sensitive information with the highest level of discretion
• Support event planning, leadership meetings, town halls, and business reviews.
• Act as a key point of contact between the Founder and internal/external stakeholders.
• Coordinate with leadership teams, clients, investors, partners, consultants, and vendors.
• Ensure timely follow-up on critical business initiatives and commitments.
• Plan and coordinate domestic and international travel arrangements.
• Manage itineraries, accommodation, transportation, and expense tracking.
• Ensure seamless execution of business trips and leadership engagements.

Skillset required:

• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Excellent stakeholder management and interpersonal skills.
• High level of professionalism, integrity, and confidentiality.
• Strong problem-solving and execution capabilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and presentation tools.
• Ability to work independently with minimal supervision.
• Strong attention to detail and follow-through.