Senior Associate- Founder’s Office

Sanova Consulting Faridabad; India; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Sanova Consulting Faridabad is seeking an Executive Assistant to the Founder with at least 3 years’ experience in fast-paced environments. You will manage the founder’s calendar, coordinate meetings across time zones, and handle sensitive communications with utmost discretion.

The role includes travel logistics, meeting preparation, and supporting strategic projects. A Bachelor’s degree and proficiency in MS Office and Google Workspace are required.

Qualifications

• Bachelor's degree from a recognized university.
• Minimum 3 years as an Executive Assistant supporting C-level executives.
• Proficiency with MS Office and Google Workspace; strong scheduling skills.

Responsibilities

• Act as the primary and strategic manager with full ownership of managing calendar schedules of the Founder.
• Schedule a high volume of meetings across multiple time zones and resolve conflicts.
• Coordinate domestic and international travel and meeting logistics.
• Draft, proofread, and manage sensitive communications and presentations for the Founder.

Skills

Calendar management

Executive liaison

High-level correspondence

Discretion & integrity

Education

Bachelor's degree

Tools

Microsoft Office Suite

Google Workspace

Job description

End-to-End Calendar & Time Management

Act as the primary and strategic manager with full ownership of managing calendar schedules of the Founder.

Schedule a high volume of internal and external meetings across multiple time zones, proactively resolving all conflicts and prioritizing engagements based on strategic importance.

Serve as the professional liaison and first point of contact for all incoming meeting requests.

Ensure the Founder is fully briefed and prepared for all meetings, with all necessary documents and context provided in advance.

Travel & Logistics Coordination

Plan and manage all domestic and international travel arrangements including booking flights, accommodation, ground transportation, and managing visa requirements.

Create detailed, user-friendly travel itineraries that account for all logistics and meeting schedules.

Proactively manage travel disruptions or last-minute changes with calm and efficient problem-solving approach.

Seamless Meeting & Event Coordination

Coordinate all logistics for high-level meetings, including board meetings, donor engagements, and other meetings.

Prepare and distribute meeting agendas, compile and share briefing materials, and manage all technical and logistical requirements (e.g., video conferencing, room bookings).

Attend key meetings to take detailed notes and meticulously track all action items and follow-ups.

Executive & Administrative Support

Draft, proofread, and manage sensitive and high-level correspondence, emails, and presentations on behalf of the Founder.

Handle highly confidential information with the utmost discretion and integrity.

Manage and process all expenses, invoices, and other administrative tasks for the Founder's office in a timely and accurate manner.

Provide support on special projects and strategic initiatives as directed by the Founder.

Academic Qualifications

Essential:

A Bachelors degree in any discipline from a recognized university.

Professional Experience

1. A minimum of 3 years of experience as an Executive Assistant, directly supporting a C-level executive preferably a Founder or CEO in a fast-paced environment.
2. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and modern collaboration tools like Google Workspace.
3. Proven experience in managing complex scheduling and high-level correspondences.