Executive Assistant To CEO

Calsoft; Bavdhan; Presencial; INR 1.200.000 - 2.400.000; Jornada completa

Descripción de la vacante

Calsoft in Maharashtra, India is seeking an Executive Assistant to the CEO to manage calendar, coordinate meetings, and act as the primary contact for internal and external stakeholders.

The role requires 4+ years of experience, strong organizational skills, and the ability to arrange travel, drafts emails and documents, and maintain confidentiality while providing proactive support. The position may involve after-hours work as needed.

Formación

• 4+ years of similar executive assistant or admin experience.
• Proficient with Outlook calendar, Teams/Zoom for meetings.
• Experience booking travel including flights and accommodations.
• Willing to work after hours when required and maintain confidentiality.
• Ambitious and hardworking with proactive support.

Responsabilidades

• Schedule and manage appointments, meetings, and events for the CEO.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Serve as the primary point of contact for internal and external stakeholders.
• Draft and edit emails, reports, and other documents on behalf of the CEO.
• Organise and maintain files, documents, and records, ensuring accessibility and confidentiality.
• Conduct research and compile information for presentations and reports.
• Prioritise and manage multiple tasks simultaneously, ensuring deadlines are met.
• Anticipate and address the CEO's needs, providing proactive support.
• Prepare meeting agendas, materials, and presentations.
• Attend meetings, take minutes, and follow up on action items.
• Handle sensitive information with discretion and maintain confidentiality.
• Oversee office supplies, equipment, and general office organisation.
• Coordinate with relevant parties for office maintenance and repairs.

Conocimientos

Calendar management

Meeting coordination

Multitasking

Communication

Discretion

Herramientas

Outlook

Teams

Zoom

Travel booking tools

Descripción del empleo

Role Executive Assistant to CEO

Requirements
Roughly 4+ years of similar experience,

Familiarity with Outlook calendaring, Teams/Zoom etc

Familiarity with booking airline tickets etc online

Ambitious and hardworking, willing to work after hours, not 9am to 5pm. Given this, suggest looking for male candidates, since in past I have seen that women EA candidates are less willing to do this.

Responsibilities:

• Schedule and manage appointments, meetings, and events for the CEO.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Serve as the primary point of contact for internal and external stakeholders.
• Draft and edit emails, reports, and other documents on behalf of the CEO.
• Organise and maintain files, documents, and records, ensuring accessibility and confidentiality.
• Conduct research and compile information for presentations and reports.
• Prioritise and manage multiple tasks simultaneously, ensuring deadlines are met.
• Anticipate and address the CEO's needs, providing proactive support.
• Prepare meeting agendas, materials, and presentations.
• Attend meetings, take minutes, and follow up on action items.
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Oversee office supplies, equipment, and general office organisation.
• Coordinate with relevant parties for office maintenance and repairs.