Executive Assistant

Zensar; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Zensar Technologies in Bengaluru is seeking a proactive Executive Assistant to support the CEO with day-to-day administrative and coordination tasks. The ideal candidate will have excellent communication, meticulous attention to detail, and experience managing executive calendars and stakeholder interactions.

You will coordinate internal and external meetings, arrange travel and accommodations, prepare minutes, presentations and reports, and handle email management.

Qualifications

• Experience as an Executive Assistant or similar role.
• Strong calendar and schedule management.
• Excellent communication and stakeholder management.
• Proficiency in MS Office tools.

Responsibilities

• Manage CEO's calendar, meetings, and appointments.
• Coordinate internal and external meetings.
• Arrange travel, accommodation, and expense reports.
• Prepare meeting minutes, presentations, and reports.
• Handle email and correspondence management.
• Coordinate with internal teams and external stakeholders.
• Maintain confidential documents and information.
• Follow up on action items and ensure timely closure.

Skills

Calendar management

Stakeholder management

MS Outlook

Excel

Organizational skills

Confidential information handling

Tools

MS Outlook

Excel

PowerPoint

Word

Job description

Job Summary

We are looking for a proactive and organized Executive Assistant to support the CEO in managing day-to-day administrative and coordination activities. The ideal candidate should have excellent communication skills, strong attention to detail, and experience handling executive calendars and stakeholder interactions.

Key Responsibilities

• Manage CEO's calendar, meetings, and appointments.
• Coordinate internal and external meetings.
• Arrange travel, accommodation, and expense reports.
• Prepare meeting minutes, presentations, and reports.
• Handle email and correspondence management.
• Coordinate with internal teams and external stakeholders.
• Maintain confidential documents and information.
• Follow up on action items and ensure timely closure.

Required Skills

• Experience as an Executive Assistant, Personal Assistant, or Executive Coordinator.
• Strong calendar and schedule management.
• Excellent communication and stakeholder management skills.
• Proficiency in MS Outlook, Excel, PowerPoint, and Word.
• Good organizational and multitasking abilities.
• Ability to handle confidential information with professionalism.

Preferred Experience

• 3-8 years of experience supporting CEO, MD, Director, CXO, or senior leadership.
• Experience in corporate or IT services organizations preferred.