Executive Assistant to Chairman

Blue Ocean Corporation; Delhi; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Blue Ocean Corporation is seeking an experienced Executive Assistant to support the Chairman in Delhi. The role requires managing calendars, coordinating meetings and travel, and handling confidential information with discretion.

The ideal candidate has 5+ years in aviation or a fast-paced corporate environment, strong organizational skills, and proficiency with MS Office. You will liaise with internal and external stakeholders and coordinate high-level events and travel arrangements.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum 5+ years as aviation professional, preferably cabin crew.
• Experience in fast-paced corporate environments.
• Excellent organizational skills and attention to detail.
• Proficient in MS Word, Excel, PowerPoint and Outlook.

Responsibilities

• Manage and prioritize the Chairman’s calendar, meetings, and travel.
• Coordinate internal and external meetings and logistics.
• Prepare meeting agendas, minutes, and action follow-ups.
• Handle confidential information with discretion.
• Serve as primary contact between Chairman and stakeholders.
• Draft and manage email correspondence for the Chairman.
• Screen calls and emails; prioritize communications.
• Assist in managing key projects and deadlines.
• Prepare presentations and reports for executive meetings.
• Arrange complex travel itineraries and cost-effective plans.
• Maintain relationships with clients and board members.
• Organize executive meetings, off-sites, and corporate events.
• Maintain a well-organized Chairman's office.
• Support general office tasks and filing systems.
• Plan team-building activities and internal events.

Skills

Calendar management

Meeting coordination

Travel arrangements

Email management

Stakeholder liaison

Event coordination

Office administration

Education

Bachelor's degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About Us

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes.

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes.

From our humble beginnings to our present status as a global market leader, we take pride in our global footprint, and the transformative impact we have had on industries.

With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.

Job Description

• Manage and prioritize the Chairman’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, ensuring all logistics are handled efficiently.
• Prepare meeting agendas, take minutes, and follow up on action items as needed.
• Handle sensitive and confidential information with utmost discretion.
• Act as the primary point of contact between the Chairman and internal/external stakeholders.
• Draft, review, and manage email correspondence on behalf of the Chairman.
• Screen and prioritize phone calls, emails, and other communications.
• Assist in managing key projects, ensuring deadlines are met and progress is tracked.
• Prepare presentations, reports, and other documents for executive meetings and events.
• Conduct research and gather information as needed for decision-making purposes.
• Arrange complex travel itineraries, including flights, accommodation, and ground transportation.
• Ensure all travel plans are cost-effective and efficient.
• Prepare detailed travel agendas, and manage changes to schedules if necessary.
• Maintain relationships with external clients, board members, and key stakeholders.
• Organize and coordinate events, conferences, and meetings with high-level executives.
• Manage the Chairman's office environment to ensure it is functional and organized.
• Assist with general office tasks such as filing, ordering supplies, and maintaining an organized filing system.
• Organize and coordinate executive team meetings, off-sites, and corporate events.
• Plan team-building activities and other internal events as required.
• Excellent organizational and communication abilities

Requirements

• A bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Minimum of 5 plus years of experience as an aviation professional (cabin crew preferred)
• Experience in a fast-paced corporate environment is highly desirable.
• Exceptional organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant reporting tools.
• Ability to multitask, prioritize, and manage time effectively.
• Strong problem-solving skills and the ability to adapt to changing circumstances.
• Excellent interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Strong research, analytical, and planning skills
• Excellent organizational and communication abilities