Executive Assistant - Chairman's Office

Blue Ocean Academy; Delhi; On-site; INR 700,000 - 1,000,000; Full time

Job summary

Blue Ocean Corporation is seeking an experienced Executive Assistant to the Chairman in Delhi. You will manage calendars, arrange meetings, and handle travel logistics, while safeguarding confidential information and supporting executive decision-making.

Ideal candidates bring 5+ years in aviation-related roles or fast-paced corporate settings, with strong MS Office skills and exceptional organization. This role requires on-site presence and professional coordination across stakeholders.

Qualifications

• A bachelor's degree in Business Administration, Communications, or related field is preferred.
• Minimum of 5+ years of experience as an aviation professional (cabin crew preferred).
• Experience in a fast-paced corporate environment is highly desirable.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Manage and prioritize the Chairman’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, ensuring all logistics are handled efficiently.
• Prepare meeting agendas, take minutes, and follow up on action items as needed.
• Handle sensitive and confidential information with utmost discretion.
• Act as the primary point of contact between the Chairman and internal/external stakeholders.
• Draft, review, and manage email correspondence on behalf of the Chairman.
• Screen and prioritize phone calls, emails, and other communications.
• Assist in managing key projects, ensuring deadlines are met and progress is tracked.
• Prepare presentations, reports, and other documents for executive meetings and events.
• Conduct research and gather information as needed for decision-making purposes.
• Arrange complex travel itineraries, including flights, accommodation, and ground transportation.
• Ensure all travel plans are cost-effective and efficient.
• Prepare detailed travel agendas, and manage changes to schedules if necessary.
• Maintain relationships with external clients, board members, and key stakeholders.
• Organize and coordinate events, conferences, and meetings with high-level executives.
• Manage the Chairman's office environment to ensure it is functional and organized.
• Assist with general office tasks such as filing, ordering supplies, and maintaining an organized filing system.
• Organize and coordinate executive team meetings, off-sites, and corporate events.
• Plan team-building activities and other internal events as required.

Skills

Organizational skills

Communication

Time management

Stakeholder management

Problem solving

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes.

From our humble beginnings to our present status as a global market leader, we take pride in our global footprint, and the transformative impact we have had on industries.

With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.

Job Description

• Manage and prioritize the Chairman’s calendar, including scheduling meetings, appointments, and travel arrangements.
  
• Coordinate internal and external meetings, ensuring all logistics are handled efficiently.
  
• Prepare meeting agendas, take minutes, and follow up on action items as needed.
  
• Handle sensitive and confidential information with utmost discretion.
  
• Act as the primary point of contact between the Chairman and internal/external stakeholders.
  
• Draft, review, and manage email correspondence on behalf of the Chairman.
  
• Screen and prioritize phone calls, emails, and other communications.
  
• Assist in managing key projects, ensuring deadlines are met and progress is tracked.
  
• Prepare presentations, reports, and other documents for executive meetings and events.
  
• Conduct research and gather information as needed for decision-making purposes.
  
• Arrange complex travel itineraries, including flights, accommodation, and ground transportation.
  
• Ensure all travel plans are cost-effective and efficient.
  
• Prepare detailed travel agendas, and manage changes to schedules if necessary.
  
• Maintain relationships with external clients, board members, and key stakeholders.
  
• Organize and coordinate events, conferences, and meetings with high-level executives.
  
• Manage the Chairman's office environment to ensure it is functional and organized.
  
• Assist with general office tasks such as filing, ordering supplies, and maintaining an organized filing system.
  
• Organize and coordinate executive team meetings, off-sites, and corporate events.
  
• Plan team-building activities and other internal events as required.
  

Requirements

• A bachelor's degree in Business Administration, Communications, or a related field is preferred.
  
• Minimum of 5 plus years of experience as an aviation professional (cabin crew preferred)
  
• Experience in a fast-paced corporate environment is highly desirable.
  
• Exceptional organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant reporting tools.
  
• Ability to multitask, prioritize, and manage time effectively.
  
• Strong problem-solving skills and the ability to adapt to changing circumstances.
  
• Excellent interpersonal skills and the ability to build relationships with stakeholders at all levels.
  
• Strong research, analytical, and planning skills
  
• Excellent organizational and communication abilities