Executive Assistant to Chairman

Blue Ocean Management Training & Consultancies; Delhi; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Blue Ocean Corporation, a leading conglomerate, seeks an Executive Assistant to the Chairman to manage calendars, meetings, travel, and confidential communications. You will act as the primary liaison with internal and external stakeholders and prepare executive correspondence and materials.

Ideal candidates have 5+ years in aviation or executive support within a fast-paced corporate setting, excellent organizational skills, and strong MS Office proficiency.

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field.
• 5+ years of experience as an aviation professional (cabin crew preferred).
• Experience in a fast-paced corporate environment is highly desirable.
• Exceptional organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant reporting tools.
• Ability to multitask, prioritize, and manage time effectively.
• Strong problem-solving skills and the ability to adapt to changing circumstances.
• Excellent interpersonal skills and the ability to build relationships with stakeholders at all levels.

Responsibilities

• Manage and prioritize the Chairman’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, ensuring all logistics are handled efficiently.
• Prepare meeting agendas, take minutes, and follow up on action items as needed.
• Handle sensitive and confidential information with utmost discretion.
• Act as the primary point of contact between the Chairman and internal/external stakeholders.
• Draft, review, and manage email correspondence on behalf of the Chairman.
• Screen and prioritize phone calls, emails, and other communications.
• Assist in managing key projects, ensuring deadlines are met and progress is tracked.
• Prepare presentations, reports, and other documents for executive meetings and events.
• Conduct research and gather information as needed for decision-making purposes.
• Arrange complex travel itineraries, including flights, accommodation, and ground transportation.
• Ensure all travel plans are cost-effective and efficient.
• Prepare detailed travel agendas, and manage changes to schedules if necessary.
• Maintain relationships with external clients, board members, and key stakeholders.
• Organize and coordinate events, conferences, and meetings with high-level executives.
• Manage the Chairman's office environment to ensure it is functional and organized.
• Assist with general office tasks such as filing, ordering supplies, and maintaining an organized filing system.
• Organize and coordinate executive team meetings, off-sites, and corporate events.
• Plan team-building activities and other internal events as required.

Skills

Calendar management

Communication

Organizational skills

Multitasking

Interpersonal skills

Research & planning

Microsoft Office

Education

Bachelor's degree in Business Administration, Communications, or related field

Tools

Microsoft Office

Job description

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes.

From our humble beginnings to our present status as a global market leader, we take pride in our global footprint, and the transformative impact we have had on industries.

With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.

Job Description

• Manage and prioritize the Chairman’s calendar, including scheduling meetings, appointments, and travel arrangements.
  
• Coordinate internal and external meetings, ensuring all logistics are handled efficiently.
  
• Prepare meeting agendas, take minutes, and follow up on action items as needed.
  
• Handle sensitive and confidential information with utmost discretion.
  
• Act as the primary point of contact between the Chairman and internal/external stakeholders.
  
• Draft, review, and manage email correspondence on behalf of the Chairman.
  
• Screen and prioritize phone calls, emails, and other communications.
  
• Assist in managing key projects, ensuring deadlines are met and progress is tracked.
  
• Prepare presentations, reports, and other documents for executive meetings and events.
  
• Conduct research and gather information as needed for decision-making purposes.
  
• Arrange complex travel itineraries, including flights, accommodation, and ground transportation.
  
• Ensure all travel plans are cost-effective and efficient.
  
• Prepare detailed travel agendas, and manage changes to schedules if necessary.
  
• Maintain relationships with external clients, board members, and key stakeholders.
  
• Organize and coordinate events, conferences, and meetings with high-level executives.
  
• Manage the Chairman's office environment to ensure it is functional and organized.
  
• Assist with general office tasks such as filing, ordering supplies, and maintaining an organized filing system.
  
• Organize and coordinate executive team meetings, off-sites, and corporate events.
  
• Plan team-building activities and other internal events as required.
  

Requirements

• A bachelor's degree in Business Administration, Communications, or a related field is preferred.
  
• Minimum of 5 plus years of experience as an aviation professional (cabin crew preferred)
  
• Experience in a fast-paced corporate environment is highly desirable.
  
• Exceptional organizational skills and attention to detail.
  
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant reporting tools.
  
• Ability to multitask, prioritize, and manage time effectively.
  
• Strong problem-solving skills and the ability to adapt to changing circumstances.
  
• Excellent interpersonal skills and the ability to build relationships with stakeholders at all levels.
  
• Strong research, analytical, and planning skills
  
• Excellent organizational and communication abilities