Executive Assistant - Chairman's Office

Blue Ocean Corporation; Delhi; On-site; INR 1,000,000 - 1,800,000; Full time

Job summary

Blue Ocean Corporation in Delhi seeks an experienced Executive Assistant to the Chairman. You will manage the Chairman’s calendar, coordinate meetings, and handle confidential information with discretion.

Responsibilities include preparing agendas, drafting emails, organizing travel, and supporting high‑level events. Strong organizational and communication skills are essential for success in this fast‑paced environment.

Qualifications

• Bachelor's degree preferred in business, communications, or a related field.
• Minimum five years of experience in a fast-paced corporate environment, aviation preferred.
• Excellent organizational, communication, and interpersonal abilities.

Responsibilities

• Manage and prioritize the Chairman’s calendar, including meetings, appointments, and travel.
• Coordinate internal and external meetings and logistics efficiently.
• Prepare agendas, take minutes, and follow up on actions.
• Handle sensitive and confidential information with discretion.
• Act as primary contact between the Chairman and stakeholders.
• Draft, review, and manage email correspondence on behalf of the Chairman.
• Screen and prioritize phone calls, emails, and other communications.
• Assist in managing key projects and ensure deadlines are met.
• Prepare presentations and reports for executive meetings and events.
• Arrange complex travel itineraries and manage travel costs.

Skills

Organizational skills

Interpersonal skills

Communication skills

Multitasking

Time management

Problem solving

Stakeholder management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

About Us

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes.

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes.
From our humble beginnings to our present status as a global market leader, we take pride in our global footprint, and the transformative impact we have had on industries.
With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.

Job Description

• Manage and prioritize the Chairman’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, ensuring all logistics are handled efficiently.
• Prepare meeting agendas, take minutes, and follow up on action items as needed.
• Handle sensitive and confidential information with utmost discretion.
• Act as the primary point of contact between the Chairman and internal/external stakeholders.
• Draft, review, and manage email correspondence on behalf of the Chairman.
• Screen and prioritize phone calls, emails, and other communications.
• Assist in managing key projects, ensuring deadlines are met and progress is tracked.
• Prepare presentations, reports, and other documents for executive meetings and events.
• Conduct research and gather information as needed for decision‑making purposes.
• Arrange complex travel itineraries, including flights, accommodation, and ground transportation.
• Ensure all travel plans are cost‑effective and efficient.
• Prepare detailed travel agendas, and manage changes to schedules if necessary.
• Maintain relationships with external clients, board members, and key stakeholders.
• Organize and coordinate events, conferences, and meetings with high‑level executives.
• Manage the Chairman's office environment to ensure it is functional and organized.
• Assist with general office tasks such as filing, ordering supplies, and maintaining an organized filing system.
• Organize and coordinate executive team meetings, off-sites, and corporate events.
• Plan team‑building activities and other internal events as required.

Requirements

• A bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Minimum of 5 plus years of experience as an aviation professional (cabin crew preferred)
• Experience in a fast‑paced corporate environment is highly desirable.
• Exceptional organizational skills and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant reporting tools.
• Ability to multitask, prioritize, and manage time effectively.
• Strong problem‑solving skills and the ability to adapt to changing circumstances.
• Excellent interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Strong research, analytical, and planning skills
• Excellent organizational and communication abilities