Executive assistant to Chairman

Neuraleap Group; Dadri; On-site; INR 650,000 - 1,100,000; Full time

Job summary

Neuraleap Group in Dadri, Uttar Pradesh, is seeking an Executive Assistant to the Director who can manage schedules, meetings, and communications with high discretion and efficiency.

The role requires proactive organization, flawless follow-up, and coordination across departments to ensure timely execution of tasks and strategic support for the director.

The candidate should have 2–5 years of relevant experience, strong MS Office skills, and the ability to travel when required.

Qualifications

• Bachelor’s degree in Business Administration, Commerce, Management, or a related field.
• 2–5 years of experience in an Executive/Personal/Management Assistant role.
• Excellent verbal and written communication skills.

Responsibilities

• Manage the Director’s daily calendar, appointments, meetings, and schedule.
• Coordinate internal and external meetings with clients, vendors, employees, and partners.
• Manage emails, calls, correspondence, and communication on behalf of the Director.
• Prepare meeting agendas, presentations, reports, MIS, and other business documents.
• Attend meetings with the Director, prepare minutes, and maintain action points.
• Follow up with department heads on tasks assigned by the Director.
• Coordinate with Sales, Operations, Finance, HR, Purchase, Logistics, and other departments.
• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
• Maintain confidential documents and sensitive communications.

Skills

Executive & Calendar Management

Business Coordination

Meeting & Travel Management

Task & Follow-up Management

MS Excel & PowerPoint

Report & Presentation Preparation

Client & Stakeholder Coordination

Communication Skills

Confidentiality & Discretion

Time Management

Problem Solving

Multitasking

Education

Bachelor’s degree in Business Administration, Commerce, Management, or any relevant discipline

Tools

MS Office

Job description

Job Summary

We are looking for a

Job Summary

We are looking for a smart, proactive, well-organized, and professional Executive Assistant to the Director who can provide high-level administrative, coordination, and business support. The candidate will work closely with the Director to manage schedules, meetings, communication, follow-ups, travel, documentation, and day-to-day business activities.

The ideal candidate should be capable of anticipating requirements, maintaining confidentiality, coordinating with different departments, and ensuring timely execution of tasks assigned by the Director.

Key Responsibilities

• Manage the Director’s daily calendar, appointments, meetings, and schedule.
• Coordinate and schedule internal and external meetings with clients, vendors, employees, and business partners.
• Manage emails, calls, correspondence, and communication on behalf of the Director when required.
• Prepare meeting agendas, presentations, reports, MIS, and other business documents.
• Attend meetings with the Director, prepare minutes, and maintain action points.
• Follow up with department heads and team members on tasks assigned by the Director.
• Track pending tasks, deadlines, commitments, and important business activities.
• Coordinate with Sales, Operations, Finance, HR, Purchase, Logistics, and other departments.
• Maintain confidential documents, business information, and sensitive communications.
• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
• Coordinate with clients, vendors, suppliers, consultants, and other external stakeholders.
• Prepare and maintain daily/weekly status reports for the Director.
• Assist the Director in business planning, project coordination, and special assignments.
• Ensure timely communication of instructions and decisions taken by the Director.
• Conduct research and gather information required for business meetings and decision-making.
• Maintain proper filing and documentation of important records.
• Handle urgent and priority tasks assigned by the Director.
• Perform any other responsibilities assigned by the Director from time to time.
  
  

Candidate Requirements

• Bachelor’s degree in Business Administration, Commerce, Management, or any relevant discipline.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong knowledge of MS Office – Excel, Word, PowerPoint, and Outlook.
• Strong organizational and time-management skills.
• Excellent follow-up and coordination abilities.
• Professional personality with good interpersonal skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to multitask and work under pressure.
• Strong attention to detail.
• Willingness to travel with the Director, if required.
  
  

Key Skills

• Executive & Calendar Management
• Business Coordination
• Meeting & Travel Management
• Task & Follow-up Management
• MS Excel & PowerPoint
• Report & Presentation Preparation
• Client & Stakeholder Coordination
• Communication Skills
• Confidentiality & Discretion
• Time Management
• Problem Solving
• Multitasking
  
  

Key Performance Indicators (KPIs)

• Effective management of the Director’s schedule.
• Timely completion and follow-up of assigned tasks.
• Accuracy and quality of reports and presentations.
• Timely coordination of meetings and travel.
• Effective follow-up with departments and stakeholders.
• Proper handling of confidential information.
• Timely communication and execution of management decisions.
• Overall efficiency of executive and administrative support.
  
  

Skills: documentation,administrative,confidentiality,management,travel,communication