Executive Assistant

Jitojobs; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Jitojobs in Mumbai, India, seeks an experienced Executive Assistant to support the Director with end-to-end coordination in a fast-paced environment.

You will manage calendars, coordinate with senior stakeholders, handle confidential information, and support travel and event logistics. Proactive communication and tech-savviness, including AI tools, are valued.

This onsite role offers a dynamic work environment and opportunities to influence executive efficiency.

Qualifications

• Organised, proactive and dependable executive support.
• Experience coordinating with senior stakeholders and calendars.
• Ability to handle confidential information.

Responsibilities

• Manage Director's calendar, meetings and schedules.
• Track tasks and coordinate with departments.
• Prepare reports, presentations and minutes.
• Draft professional emails and communications for the Director.
• Coordinate travel arrangements and events.
• Maintain discretion with sensitive information.
• Leverage AI tools to improve productivity.

Skills

Executive support

Calendar management

Stakeholder coordination

Travel coordination

Confidentiality

Job description

Job Type: FullTimePermanent

Work Mode: Onsite

Experience: MidLevel

Travel Requirements: Occasional Travel Requirements

Skills:

We are looking for a highly organised, proactive, and dependable Executive Assistant to the Director who can provide end-to-end executive support and ensure smooth coordination across meetings, priorities, communications, and follow-ups. The ideal candidate should be comfortable working in a fast-paced environment, handling confidential information, coordinating with senior stakeholders, and independently tracking important tasks to closure.

Responsibilities

• Executive & Calendar Management Manage the Director’s calendar, meetings, appointments, and schedules. Coordinate internal and external meetings and ensure timely follow-ups. Prepare meeting agendas, documents, presentations, and relevant information in advance. Maintain a structured record of important meetings, commitments, and action points.
• Follow-ups & Coordination Track important tasks and commitments assigned by the Director. Coordinate with various departments and stakeholders to ensure timely completion of activities. Follow up on pending matters and provide regular status updates. Act as a communication bridge between the Director and internal/external stakeholders.
• Documentation & MIS Prepare and maintain reports, presentations, trackers, minutes of meetings, and other management documents. Assist in preparing business updates and management presentations. Maintain organised and easily accessible records and documents.
• Communication Draft and review professional emails, letters, messages, and other communications on behalf of the Director. Coordinate with clients, consultants, senior management, and other external stakeholders when required.
• Travel & Event Coordination Coordinate domestic and international travel arrangements, itineraries, accommodation, and related logistics. Assist with planning meetings, conferences, business events, and management engagements.
• Confidentiality & Discretion Handle confidential business, financial, employee, and management information with complete discretion. Maintain a high level of professionalism while dealing with sensitive matters.
• Technology & AI Integration Leverage AI tools and productivity applications to improve efficiency in research, documentation, presentations, communication, and task management. Explore and implement technology-driven ways to simplify routine executive support activities. Stay updated with relevant digital tools and workplace technologies.