Executive Assistant

Desun Hospitals; Kolkata District; On-site; INR 600,000 - 900,000; Full time

Job summary

Desun Hospitals in Kolkata invites a highly organized Executive Assistant to provide comprehensive administrative support to the Chief Managing Director. The role requires managing daily operations, coordinating meetings, travel arrangements, and preparing reports to ensure smooth communication across the organization.

The ideal candidate has a Bachelor's degree in Business Administration or related field, 2-5 years of relevant experience, and excellent communication, organization, and

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• 2-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to multitask, prioritize work, and meet deadlines.
• High level of professionalism, integrity, and confidentiality.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Provide high-level administrative support to the Chief Managing Director, ensuring efficient day-to-day operations.
• Schedule, coordinate, and manage meetings, appointments, and executive calendars.
• Prepare meeting agendas, record Minutes of Meeting (MOM), and maintain accurate documentation.
• Handle domestic and international travel arrangements, including flight bookings, hotel reservations, and transportation.
• Prepare and present monthly company performance reports for senior management.
• Manage correspondence, emails, and confidential documents with professionalism and discretion.
• Perform secretarial duties such as data entry, document filing, record maintenance, and office administration.
• Assist in preparing presentations, reports, and other business documents as required.

Skills

Executive support

Calendar management

Travel coordination

Report preparation

Communication skills

Multitasking

Confidentiality

Education

Bachelor's degree in Business Administration/Management

Tools

Microsoft Office

Google Workspace

Job description

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to the Chief Managing Director. The ideal candidate will manage daily operations, coordinate meetings, handle travel arrangements, prepare reports, and ensure smooth communication across the organization.

Key Responsibilities

• Provide high-level administrative support to the Chief Managing Director, ensuring efficient day-to-day operations.
• Schedule, coordinate, and manage meetings, appointments, and executive calendars.
• Prepare meeting agendas, record Minutes of Meeting (MOM), and maintain accurate documentation.
• Handle domestic and international travel arrangements, including flight bookings, hotel reservations, and transportation.
• Prepare and present monthly company performance reports for senior management.
• Manage correspondence, emails, and confidential documents with professionalism and discretion.
• Perform secretarial duties such as data entry, document filing, record maintenance, and office administration.
• Assist in preparing presentations, reports, and other business documents as required.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• 2-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to multitask, prioritize work, and meet deadlines.
• High level of professionalism, integrity, and confidentiality.
• Strong attention to detail and problem-solving skills.

Preferred Skills

• Experience in preparing management reports and presentations.
• Familiarity with calendar management and travel coordination.
• Ability to work independently in a fast-paced environment.