Executive Assistant To CEO

Think People Solutions; Mumbai City; On-site; INR 700,000 - 1,000,000; Full time

Job summary

Think People Solutions in Mumbai is seeking an Executive Assistant to the CEO (2-4 years). You will manage calendars, arrange travel, and coordinate with internal teams and external stakeholders to support the CEO.

This role requires strong communication, rigorous follow-up, and the ability to handle confidential information with discretion. You will also assist on special projects and ensure smooth operations within the CEO's office.

Qualifications

• 2-4 years of experience in executive assistance or related role.
• Strong communication and documentation skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the CEO's calendar, meetings, and travel.
• Coordinate with internal teams and external stakeholders on behalf of the CEO.
• Track action points and ensure timely follow-up and closure.
• Prepare MIS reports, presentations, and meeting notes.
• Coordinate with Promoters, Board Members, Lenders, Investors, and Auditors.
• Maintain confidential records related to the CEO and NBFC.
• Assist with special projects and ad-hoc assignments.
• Coordinate personal and family-related administrative requirements.
• Ensure smooth coordination between the CEO's office and stakeholders.
• Handle sensitive matters with discretion.

Skills

Calendar management

Coordination

Communication

Documentation

Stakeholder management

Confidentiality

Job description

Role - Executive Assistant to CEO

Experience: 2-4 Years
Location: Lower Parel, Mumbai (WFO - 6 Days)

Female Candidates Only

Job Overview

We are looking for a proactive and well-organized Jr. Assistant to the CEO to provide comprehensive administrative, coordination, and executive support to the CEO. The ideal candidate should have strong communication, coordination, follow-up, and documentation skills, along with the ability to handle confidential information with complete discretion.

Key Responsibilities

• Manage the CEOs calendar, meetings, appointments, travel, and day-to-day schedule.


• Coordinate with internal teams and external stakeholders on behalf of the CEO.


• Track business, operational, and strategic action points and ensure timely follow-up and closure.


• Prepare MIS reports, presentations, reports, correspondence, meeting notes, and other documents as required.


• Coordinate with Promoters, Board Members, Lenders, Investors, Auditors, Consultants, and other senior stakeholders.


• Maintain confidential records, documents, and sensitive information related to the CEO and NBFC.


• Assist the CEO with special projects, business research, strategic initiatives, and ad-hoc assignments.


• Manage and coordinate the CEOs personal and family-related administrative requirements, including appointments, travel, and scheduling.


• Ensure smooth coordination between the CEOs office and various internal and external stakeholders.


• Handle sensitive and confidential matters with a high level of professionalism and discretion.