Executive Assistant To CEO

Caliber Organisation; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Caliber Organisation in Mumbai seeks an experienced Executive Assistant to the CEO to provide comprehensive support and ensure smooth coordination of the CEO's professional activities.

The ideal candidate will have prior experience supporting a CEO, MD, Founder, Director, or C-Suite executive and should be excellent in communication, calendar management, travel coordination, documentation, and stakeholder management.

Qualifications

• Experience supporting a CEO, MD, Founder, Director or C-Suite executive.
• Strong written and verbal communication skills.
• Discretion and handling confidential information.

Responsibilities

• Manage CEO's calendar, appointments, meetings, and schedules.
• Coordinate meetings with clients, investors, vendors, senior management, and partners.
• Handle emails, correspondence, reports, presentations, and confidential documents.
• Arrange domestic and international travel, hotels, itineraries, and logistics.
• Prepare meeting agendas, MOMs, presentations, MIS reports, and trackers.
• Track important tasks and follow up on action items for the CEO.
• Coordinate with internal departments and external stakeholders on behalf of the CEO.
• Support investor, client, and business partner coordination.
• Maintain confidential records and sensitive business information.
• Manage expense reports, reimbursements, invoices, and admin activities.
• Conduct research and prepare information required by the CEO.
• Support the CEO in special projects and business-related assignments.

Skills

Communication

Calendar management

Travel coordination

Documentation

Stakeholder management

Job description

We are looking for an experienced and highly organized Executive Assistant to the CEO to provide comprehensive executive support and ensure smooth coordination of the CEO's professional activities.

The ideal candidate should have prior experience supporting a CEO, MD, Founder, Director, or C-Suite executive and should be excellent in communication, calendar management, travel coordination, documentation, and stakeholder management.

Key Responsibilities:

• Manage CEO's calendar, appointments, meetings, and schedules.
• Coordinate meetings with clients, investors, vendors, senior management, and business partners.
• Handle emails, correspondence, reports, presentations, and confidential documents.
• Manage domestic and international travel arrangements, hotel bookings, itineraries, and logistics.
• Prepare meeting agendas, MOMs, presentations, MIS reports, and follow-up trackers.
• Track and follow up on important tasks and action items assigned by the CEO.
• Coordinate with internal departments and external stakeholders on behalf of the CEO.
• Assist with investor, client, and business partner coordination.
• Maintain confidential records and sensitive business information.
• Manage expense reports, reimbursements, invoices, and administrative activities.
• Conduct research and prepare reports/information required by the CEO.
• Support the CEO in special projects and business-related assignments.