Executive Assistant

MASIN; Gurugram District; On-site; INR 1,200,000 - 1,600,000; Full time

Job summary

A leading firm is seeking an Executive Assistant (EA) to support the CEO with high-level administrative, strategic, and operational tasks. The ideal candidate will manage the CEO’s calendar, prepare correspondences, and coordinate events. Applicants should have a Bachelor’s degree, preferably an MBA, and possess 8–10 years of experience in similar roles. The position requires exceptional organizational skills, confidentiality, and proficiency in MS Office. This full-time position offers a chance to work closely with senior leadership in a dynamic environment.

Qualifications

• 8–10 years of experience supporting senior leadership/executives.
• High level of discretion, integrity, and confidentiality.
• Ability to multitask, prioritize, and manage conflicting demands.

Responsibilities

• Manage the CEO’s calendar, appointments, and travel arrangements.
• Serve as the key liaison between the CEO and stakeholders.
• Support in preparing strategy documents and analytics.

Skills

Exceptional communication and interpersonal skills

Strong organizational, planning, and time-management abilities

Proficient in MS Office Suite

Problem-solving and analytical thinking

Education

Bachelor’s degree

MBA or relevant certification

Tools

MS Office Suite (Excel, PowerPoint, Word)

Job description

HR Head @ MASIN | MBA in HR | Computer Engineer |Nurturing Talent, Driving Success, and Shaping Dynamic Workplaces!

The Executive Assistant (EA) to the CEO will provide high-level administrative, strategic, and operational support to ensure effective management of the CEO’s office. This role requires exceptional organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment. The EA will act as the primary point of contact between the CEO and internal/external stakeholders.

Key Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Prioritize and manage information flow to and from the CEO’s office.
• Prepare meeting agendas, minutes, presentations, and follow-ups.
• Draft, review, and manage correspondence on behalf of the CEO.
• Ensure the CEO is briefed and prepared for all meetings, events, and engagements.
• Assist the CEO in tracking organizational priorities, deadlines, and action items.
• Support in preparing strategy documents, reports, dashboards, and analytics.
• Coordinate with functional heads to support the CEO’s decision-making process.
• Maintain confidentiality of sensitive information.
• Serve as the key liaison between the CEO and internal/external stakeholders.
• Handle communication with clients, partners, and senior leadership.
• Facilitate smooth communication and follow-up across departments.
• Support the CEO in executing special projects and organizational initiatives.
• Track progress, ensure timely completion, and maintain documentation.
• Coordinate events, board meetings, offsites, and leadership engagements.
• Manage files, documentation, and record keeping.
• Process expenses, reimbursements, and approvals on behalf of the CEO.
• Ensure the smooth and efficient functioning of the CEO’s office.

Required Qualifications & Skills

• Bachelor’s degree required; MBA or relevant certification preferred.
• 8–10 years of experience supporting senior leadership/executives.
• Exceptional communication and interpersonal skills.
• Strong organizational, planning, and time-management abilities.
• High level of discretion, integrity, and confidentiality.
• Proficiency in MS Office Suite (Excel, PowerPoint, Word) and productivity tools.
• Ability to multitask, prioritize, and manage conflicting demands.
• Strong problem-solving and analytical thinking.

Job Details

• Seniority level: Mid‑Senior level
• Employment type: Full‑time
• Job function: Administrative, Management, and Consulting
• Industries: Legal Services, Business Consulting and Services, and Construction