Executive Assistant, RME OPS (Fulfillment & Operations)

Amazon; Bengaluru; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Amazon in Bengaluru is seeking an Executive Assistant to support two Directors in Reliability and Maintenance Engineering, INOPs - India. The role requires handling confidential information, maintaining professionalism with senior leaders, and coordinating complex calendars and domestic and international travel.

You will help build a positive team environment, coordinate events of all sizes, file expense reports, and liaise with leaders' direct reports.

Qualifications

• 3+ years of senior level leadership support or Amazon experience.
• Experience with executive level calendar management.
• Experience coordinating domestic and international travel.

Responsibilities

• Coordinate leadership calendars and plan events (staff meetings, all-hands, team morale-building).
• Track deliverables and follow up on pending items.
• Collaborate with global executive assistants across WW IT Ops & RME.
• Plan space management for Bengaluru and other India locations.
• Prepare and file expense reports.
• Manage travel planning for leaders.
• Liaise with leaders' direct reports.
• Organize team events within budget.

Skills

Senior leadership support

Executive calendar management

Travel coordination

Education

High school diploma

Bachelor's degree

Tools

Microsoft Office

Job description

The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors Reliability and Maintenance Engineering, INOPs - India

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

Key job responsibilities

This role supports two directors, currently in separate organizations. Responsibilities include, but are not limited to:

• Proactively coordinate and engage with leadership in planning activities, calendars and the organization of events (such as staff meeting agendas, all-hands meetings, team morale-building)
• Track and help drive completion of key deliverables and follow up on pending items
• Work within a group of high-performing, fun, and collaborative EAs around the world in WW IT Ops & RME
• Manage space for BLR and other possible India locations
• Complete and file expense reports
• Manage travel planning
• Act as a liaison for leader's direct reports
• Organize team events within budget

Basic Qualifications

• - 3+ years of senior level leadership support, or 1+ years of Amazon experience
• - High school or equivalent diploma
• - Experience with Microsoft Office products and applications
• - Experience with executive level calendar management

Preferred Qualifications

• - Bachelor's degree
• - Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
• - Experience with domestic or international travel coordination
• - Experience with end-to-end project management
• - Experience handling confidential information and maintaining professionalism in dealing with senior executives

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.