Executive Assistant (Fulfillment & Operations)

Amazon; Bengaluru; On-site; INR 1,200,000 - 2,100,000; Full time

Job summary

Amazon WHS is seeking an exceptional Executive Assistant to support two Directors and a global team in a fast-paced environment. You will manage complex calendars, coordinate domestic and international travel, and handle expense reports with confidentiality and professionalism.

You will partner across levels and functions to ensure seamless operations, drive project initiatives, and act as a liaison between leadership and staff within Amazon. A high degree of discretion and ownership is required.

Qualifications

• Experience with Microsoft Office products and applications.
• Experience with executive level calendar management.
• Experience managing projects and working independently.

Responsibilities

• Work closely with Director and VP offices across Amazon to schedule review meetings.
• Act as a trusted business partner to Directors and the leadership team.
• Own space planning for BLR offices (team moves, new hire desk locations).
• Track and drive completion of key deliverables and follow up on open items from staff meetings, Quarterly Business Reviews and other forums.
• Drive key team activities (such as event planning, global team meeting agendas, supply ordering).
• Work with our International team across several time zones.
• Manage WHS related projects as needed.

Skills

Microsoft Office

Executive calendar management

Project management

Independent work

Education

Bachelor's degree

Job description

Amazon WHS is looking for an exceptional Executive Assistant who wants to work in a fast-paced, exciting, and growing team. This EA role will support two Directors, as well as a global team.

The most successful candidate must be able to earn trust quickly, be resourceful, have high ownership, ability to effectively communicate across all levels and roles, be detail oriented and raise the bar on being organized. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside the company.

The successful candidate must have a demonstrated ability to manage complex calendars, coordinate domestic as well as international travel, process expense reports, and act as a general liaison between team members and leadership.

In this role, you will:

Key job responsibilities

• Work closely with Director and VP offices across Amazon to schedule review meetings.
• Act as a trusted business partner to Directors and the leadership team.
• Own space planning for BLR offices (team moves, new hire desk locations).
• Track and help drive completion of key deliverables and follow up on open items from staff meetings, Quarterly Business Reviews and other forums.
• Drive key team activities (such as event planning, global team meeting agendas, supply ordering)
• Work with our International team across several time zones.
• Manage WHS related projects as needed.

Basic Qualifications

• Experience with Microsoft Office products and applications
• Experience with executive level calendar management
• Experience managing projects and working independently
• Bachelor's degree

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars
• Experience with end-to-end project management
• Experience leading process improvements

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