Executive Assistant, Corporate Development

Amazon; Mumbai; On-site; INR 800,000 - 1,200,000; Full time

Job summary

A leading e-commerce company is seeking an Executive Assistant in Mumbai to support the Corp Dev and Corp BD Team. The ideal candidate will manage schedules, coordinate travel, and assist leadership with administrative tasks. Key qualifications include a Bachelor's degree and 5+ years of experience in similar roles. Strong organizational, communication, and problem-solving skills are essential for success in this fast-paced environment.

Qualifications

• 5+ years experience assisting leadership levels.
• Ability to handle administrative tasks independently.
• Experience managing multiple calendars.

Responsibilities

• Manage senior executive schedules and travel itineraries.
• Coordinate administrative tasks for team leaders.
• Schedule meetings and appointments.

Skills

Organisational skills

Communication skills

Problem-solving skills

Time management

Administrative skills

Education

Bachelor's degree

Tools

Outlook

Word

Excel

Job description

Description

The Executive Assistant will support the Corp Dev and Corp BD Team. Seeking an enthusiastic and proactive candidate for this role - who will engage in activities to increase capacity and effectiveness of the leaders and contribute to the overall department efficiency.

Key job responsibilities

• Schedule meetings and appointments and complete calendar management

• Manages Travel/Visa/Expenses and filling reimbursement requests.

• Maintains organisation charts and internal email aliases

• Schedules and coordinates special events and meetings as needed (company event, off sites, lunch/ dinner engagements etc).

• Managing Senior Executive schedules (during their visit to India) and creating detailed travel itineraries

• Supports leader’s direct reports with administrative work

• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the office

• Coordinate work-related errands as needed

Basic Qualifications

• Bachelor's degree

• 5+ years’ experience in assisting leadership level roles

• Ability to handle administrative details independently, while keeping team members adequately informed.

• Excellent organisation, planning, prioritisation skills and attention to detail.

• Experience managing multiple calendars

• Knowledge of Outlook (Advanced), Word (Advanced), Excel (Intermediate) with a demonstrated ability to pick up new tools quickly

• Excellent communication (written and verbal) and interpersonal skills

• Strong ability to operate in a fast-paced environment and deal with ambiguity.

• Strong problem solving skills

Preferred Qualifications

• Strong analytical skills

• Excellent written and verbal communication skills

• Ability to learn organizational structure and the objectives of the team

• Strong organizational and communication skills and problem solving skills

• Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines

• Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts

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