Executive Assistant, Prime Video , Amazon Prime Video

Prime Video & Amazon MGM Studios; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

ASSPL - Maharashtra is seeking an executive assistant to support three APAC leaders. You will manage complex calendars, coordinate domestic and international travel, track expenses, and support senior leaders with administrative tasks across time zones.

Ideal candidates have 3+ years of senior support experience or 1+ year in Amazon, plus proficiency in Microsoft Office and calendar management. This role requires discretion with confidential information and offers growth in a fast-paced

Qualifications

• 3+ years of senior level leadership support, or 1+ years of Amazon experience.
• High school or equivalent diploma.
• Experience with Microsoft Office products and applications.
• Experience with executive level calendar management.

Responsibilities

• Manage complex executive calendars across multiple time zones, optimizing leaders' time.
• Coordinate domestic and international travel including flights, accommodations, and itineraries.
• Manage expenses/spending and reimbursement requests.
• Maintain organisation charts and internal email aliases.
• Schedule and coordinate events and meetings (staff meetings, townhalls, etc.).
• Support leader’s direct reports with administrative work.
• Record minutes and track action items and deliverables.
• Handle confidential information with discretion.

Skills

Executive support

Calendar management

MS Office

Education

High school diploma

Tools

Microsoft Office

Job description

Description

Amazon Prime Video is changing the way people watch movies and TV shows, offering multiple ways to instantly stream and watch videos. Our mission is to build the widest selection of digital video content and make it easy for customers to enjoy great content wherever and whenever they want. If you want to operate at start-up speed, be a part of the team that is solving some of the hardest problems and help build a service that customers love, Amazon Prime Video might just be the place for you.

Role

Amazon Prime Video is seeking an enthusiastic and proactive Executive Assistant to support a set of three leaders within the APAC leadership. This role will engage in activities to increase capacity and effectiveness of the leader & leaders' direct reports and contribute to the overall department efficiency. These activities include the following:

Key job responsibilities

• Manage complex executive calendars across multiple time zones, optimizing leaders' time through strategic scheduling and planning meetings like staff meetings, annual business planning / reviews. Coordinate comprehensive domestic and international travel including flights, accommodations, ground transportation, and detailed itineraries
• Manages expenses/spending and filling reimbursement requests
• Maintains organisation charts and internal email aliases
• Schedules and coordinates special events and meetings as needed (company event, off sites, lunch/ dinner engagements/ business reviews/townhalls etc).
• Managing Senior Executive schedules (during their visit to India and other APAC locales) and creating detailed travel itineraries
• Supports leader’s direct reports with administrative work
• Project planning and logistics co-ordination for learning and development activities, fire-side chats, etc
• Records minutes of important meetings, track and follow up on action items and deliverables
• Handle confidential information and time-sensitive matters with discretion

Basic Qualifications

• 3+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Company

ASSPL - Maharashtra